Formal bids received May 18, 2023, for P16–L32727 – Approve an ordinance authorizing contract between the City of Houston and Houston PetSet in the maximum contract amount of $181,300.00 for spay/neuter services for the Administration and Regulatory Affairs Department.
Specific Explanation:
The Director of the Administration and Regulatory Affairs Department (ARA)and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing a three-year contract between the City of Houston and Houston PetSet in the maximum contract amount of $181,300.00 for spay/neuter services for the BARC division of ARA. The department has ARPA funding for two-year, and should additional funds become available, the department will return to council for approval for the additional funds.
The scope of work requires the contractors to perform spay/neuter operations on dogs and cats and includes all necessary services and supplies. The contractors will provide a complete surgical suite, anesthesia, surgical instruments, sutures, various medications, and other equipment as necessary to complete the surgical operations safely and effectively on dogs and cats. The contractors shall be responsible for providing a sterile environment for performing all surgeries and providing a licensed veterinarian in good standing with the Texas State Board of Veterinary Medical Examiners. Funds from the American Rescue Plan Act (ARPA) will be utilized for the services set forth in these agreements. ARPA is a federal law that was signed into law on March 11, 2021, and was purposed to address the COVID-19 pandemic disaster relief on a national level. The contractors will be required to comply with all laws and regulations associated with these funds.
This invitation to bid (ITB) was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-nine (79) prospective bidders downloaded the solicitation document from the Strategic Procurement Division’s (SPD’s) e-bidding website, and two (2) bids were received as outlined below. Prior to issuing the solicitation, SPD canvassed the City’s registered vendor database, as well as the market, to identify potential bidders who could possibly provide the type of services needed.
Company Total Amount
1. Houston PetSet $181,300.00 (Partial Award)
2. Spay-Neuter Assistance Program $793,258.40
M/WBE Participation:
Zero-percent goal document approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's "Pay or Play" ordinance regarding health benefits for employees of City contractors. In this case, Houston Pet Set will provide health benefits to eligible employees in compliance with the City policy.
Hire Houston First:
Hire Houston First does not apply to this expenditure because it involves the use of federal funds and is subject to specific federal government procurement rules.
Fiscal Note:
No Fiscal Note is required on grant items.
__________________________________ _________________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY24
|
Out Years
|
Total
|
|
Administration and Regulatory Affairs
|
$131,250.00
|
$50,050.00
|
$181,300.00
|