RECOMMENDATION: Approve two Task Order Contract for Professional Project Management Services with AECOM Technical Services, Inc. and Olivier, Inc.
Specific Explanation: The General Services Department (GSD) recommends that City Council approve Task Order Contracts with AECOM Technical Services, Inc. and Olivier,Inc. for Professional Project Management Services, and delegate authority to the director to approve up to the maximum contract amount of $5,000,000.00 for each contract. Each contract provides for a three-year term with two, one-year renewal options.
GSD utilizes task order contracts to facilitate project management services. Having these contracts in place allows the City to expedite facility construction projects and can help the City respond quickly to emergency situations. As departments identify projects, funding is made available through supplemental allocations from various departmental budgets or appropriations from various bond funds, up to the maximum contract amount.
On May 26, 2023, and June 2, 2023, GSD advertised a Request for Proposal (RFP) for Project Management Services. The RFP contained selection criteria that ranked respondents on project experience, key personnel experience, proposed design team consultants, and project approach. The Request for Proposals were due June 22, 2023, and four firms responded. A selection committee comprised of GSD staff, representatives from the Houston Police Department and Houston First evaluated and ranked the respondents. The selection committee interviewed all four firms, AECOM Technical Services (AECOM) Inc. and Olivier Inc. received the highest points based on the advertised criteria and offer the best value for the City.
SCOPE OF CONTRACT AND FEES: Under the terms of the contract AECOM, Inc. and Olivier, Inc. will provide project management services for the design and construction services for City facilities, overseeing all phases of the project, from pre-design to completion of construction. The Contractors will work closely with the GSD Design and Construction Division to review construction plans, cost estimating, drafting, project scheduling, data analysis, timesheet tracking, and administrative tasks.
PROJECT LOCATION: 900 Bagby Street Houston, Texas 77002
MWBE INFORMATION: The Office of Business Opportunity approved an 11% MWBE goal for each contract. Subcontractor utilization will be determined as projects and proposals are identified.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ Ordinance regarding health benefits for employees of City contractors. In this case, both contractors provide health benefits to eligible employees in compliance with City policy.
FISCAL NOTE: No significant Fiscal Operation impact is anticipated as a result of this project.
DIRECTOR’S SIGNATURE/DATE:
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C. J. Messiah, Jr.
General Services Department