I07062 - Informal Bids Received September 8, 2023. Approve an award to Coburn Supply Company, Inc. in the total amount of $48,825.00 for the purchase of Fire Hydrants for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Coburn Supply Company, Inc. in the total amount of $48,825.00 for the purchase of fire hydrants and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of twenty-one (21) fire hydrants, which are needed for active fire protection throughout the City of Houston. Fire hydrants are in place to protect the public as they are the Houston Fire Department’s (HFD) primary fire protection source for Houston. HFD utilizes the fire hydrants to extinguish fires in and around residences and businesses to protect the public from injury or death.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Coburn Supply Company, Inc. has already received $19,918.26 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Fourteen (14) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and five (5) bids were received as outlined below:
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Company
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Total Amount
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1. Coburn Supply Company, Inc.
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$48,825.00
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2. Core & Main – Distributor
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$52,500.00
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3. Ferguson Enterprises, LLC
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$54,263.58
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4. Bevco Company
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$67,179.00
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5. MBE Material Sales
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$67,493.16
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Coburn Supply Company, Inc.: Award on its overall low bid meeting specifications in the total amount of $48,825.00.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Coburn Supply Company, Inc., does not meet the requirements of HHF designation, and no certified firms were within five percent.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Houston Public Works
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$48,825.00
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$0.00
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$48,825.00
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