E33001 - Approve the purchase of the annual warranty and software maintenance of specialized surveillance equipment from the sole source supplier, Tactical Support Equipment, LLC (TSE). in the total amount of $58,333.00 for the Houston Police Department (HPD).
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve a one-time purchase of the annual warranty and software maintenance for the electronic surveillance equipment used by HPD from sole source supplier, Tactical Support Equipment, LLC in the amount of $58,333.00.
This surveillance equipment is used in emergency situations, such as kidnappings, child trafficking, and surveilling wanted violent felons. The annual maintenance for this equipment maintains the warranty for service, software, and firmware updates. TSE is the sole source for the described services as it is the only company that works with the manufacturer warranty.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source..." is exempt from the competitive requirements for purchases.
MWBE Subcontracting:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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______________________________________
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Jedediah Greenfield
Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2024
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Out Years
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Total
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Houston Police Department
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$58,333.00
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$0
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$58,333.00
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