P12-E32665 – Approve spending authority in the amount not to exceed $4,147,898.50 for the purchase of OEM automotive parts and supplies through the Cooperative Purchasing Agreement with Sourcewell for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority for the purchase of OEM automotive parts and supplies through the Cooperative Purchasing Agreement with Sourcewell in the amount not to exceed $4,147,898.50 for the Fleet Management Department and that authorization be given to make purchases, as needed, from the Sourcewell vendor General Motors LLC, Customer Care & Aftersales Division. The term is through December 14, 2024, with one (1) one-year option.
This award is for the purchase of General Motors and AC Delco replacement parts and repair services to be used by the department in its day-to-day repair operations citywide.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Government Code, which provides that “a local government that purchases goods and services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
M/WBE:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_________________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY 2024
|
Out Years
|
Total
|
|
Fleet Management
|
$829,579.70
|
$3,318,318.80
|
$4,147,898.50
|