Informal Bids Received September 12, 2023, for I07044 – Approve an award to Vector Controls, LLC. in the total amount of $12,729.46 for the purchase of Pressure Transmitters for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Vector Controls, LLC. in the total amount of $12,729.46 for the purchase of pressure transmitters and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of pressure transmitters, which will be used on ground storage chemical tanks. These transmitters allow HPW to know the pressure and/or levels in critical areas of the water purification plants. Without these transmitters, plant personnel will not know the levels in the chemical tanks, which could lead to chemical spills.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Vector Controls, LLC has already received $41,256.45 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Twenty-six (26) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and six (6) bids were received as outlined below:
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Company
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Total Amount
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1. Vector Controls, LLC
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$12,729.46
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2. h.m.t. Services Corporation
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$13,365.58
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3. VEGA Americas, Inc.
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$14,105.00
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4. Abacus Quality System Services, Inc.
5. Communication Square LLC
6. Procurement Equipment LLC
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$15,748.16
$16,201.70
$16,395.10
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|
|
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Vector Controls, LLC: Award on its overall low bid meeting specifications in the total amount of $12,729.46
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Vector Supply LLC, does not meet the requirements of HHF designation, and no certified firms were within five percent.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Houston Public Works
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$12,729.46
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$0.00
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$12,729.46
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