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CITY OF HOUSTON - CITY COUNCIL
Meeting Date: 10/24/2023
ALL
Item Creation Date:
E32622 - Equipment Rentals and Related Products and Services (Herc Rentals, Inc.) - MOTION
Agenda Item#: 14.
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| | | | | | | | Summary:
APPROVE spending authority in the amount not to exceed $11,490,956.09 for Equipment Rentals and related products and services through the Master Intergovernmental Cooperative Purchasing Agreement for Various Departments, awarded to HERC RENTALS, INC – 1 Year with 2 one-year options – General, Enterprise and Other Funds |
| | | | | | | | Background:
S35-E32622 – Approve spending authority in the amount not to exceed $11,490,956.09 for equipment rentals and related products and services through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with OMNIA Partners for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve spending authority in the amount not to exceed $11,490,956.09 for a two (2) year period with one (1) two year option through the MICPA with OMNIA Partners for equipment rentals and related products and services for various departments and that authorization be given to make purchases using purchase orders and/or the City's purchasing card, as needed, to the OMNIA Partners' Lead Public Agency contractor Herc Rentals, Inc.
The MICPA with OMNIA Partners' Lead Public Agency contractor will provide various types of construction and operations equipment. The equipment to be rented includes but is not limited to forklifts, trash pumps, excavators, skid steer loaders, boom lifts, arrow boards, water trucks, mowers, trucks, vans, and generators. The aforementioned equipment will be utilized to supplement the City's fleet. Utilization of the MICPA allows the City to leverage existing U.S. governmental contracts with over 55,000 participating agencies with an estimated purchasing power exceeding $2 billion annually. Additionally, the City may receive volume incentive rebates on rentals.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services."
MWBE Subcontractor:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer
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Carol Ellinger Haddock, P.E., Director
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Finance/Strategic Procurement Division
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Houston Public Works
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Estimated Spending Authority
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DEPARTMENT
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FY2024
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OUT YEARS
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TOTAL
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Fleet Management
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$ 25,000.00
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$ 100,000.00
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$ 125,000.00
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| Houston Airport System |
$ 375,000.00 |
$2,000,000.00 |
$ 2,375,000.00 |
| General Services |
$ 327,928.21 |
$1,858,259.85 |
$ 2,186,188.06 |
| Solid Waste Management |
$ 8,000.00 |
$ 636,000.00 |
$ 644,000.00 |
| Houston Public Works |
$ 717,953.60 |
$4,003,814.43 |
$ 4,721,768.03 |
| Parks & Recreation |
$ 3,000.00 |
$1,272,000.00 |
$ 1,275,000.00 |
| Administration & Regulatory Affairs |
$ 5,000.00 |
$ 49,000.00 |
$ 54,000.00 |
| Houston Health |
$ 0.00 |
$ 110,000.00 |
$ 110,000.00 |
| Total Amount |
$1,461,881.81 |
$10,029,074.28 |
$11,490,956.09 |
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| | | | | | | | Amount and Source of Funding:
$ 995,951.03 - Dedicated Drainage and Street Renewal - Metro et al Fund (2312)
$3,725,817.00 - Water & Sewer System Operating Fund (8300)
$2,083,000.00 - General Fund (1000)
$2,375,000.00 - HAS- Revenue Fund (8001)
$ 125,000.00 - Fleet Management Fund (1005)
$ 2,186,188.06 - Maintenance Renewal and Replacement Fund (2105)
$11,490,956.09 - Total
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| | | | | | | | Contact Information:
Desiree Heath SPD 832.393.8742
Candice Gambrell SPD 832.393.9129
Jedidiah Greenfield SPD 832.393.9126 |
| ATTACHMENTS: | | Description | Type | | Coversheet | Signed Cover sheet |
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