Emergency Purchase Order (E32984) – Approve spending authority in an amount not to exceed $150,000.00 for the purchase of services and repairs from Houston Freightliner, Inc. for the Fleet Management Department (FMD).
Specific Explanation:
The Director of Fleet Management (FMD) and the Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $150,000.00 for services and emergency repairs for trash/recycling services and that authorization be given to issue purchase orders, as necessary, to Houston Freightliner, Inc.
The Chief Procurement Officer issued an emergency purchase order to Houston Freightliner on 7/26/23. There has continued to be long downtimes to complete repairs of critical solid waste equipment which affects trash and recycling services. To repair critical equipment immediately and work through the backlog of repairs, this EPO was issued to Houston Freightliner to augment FMD’s repair services.
This recommendation is made pursuant to subsection 252.022(a)(1) of the Texas Local Government Code, which provides that a procurement necessary to immediately meet the needs of residents or to preserve public property of the municipality is exempt from the competitive requirements for purchases.
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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Departments
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FY2024
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Out-Years
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Award Amount
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Fleet Management Department
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150,000.00
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$0.00
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$150,000.00
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