S38-E29566.A1 - Approved an amending Ordinance to Ordinance No. 2021-0339 approved on May 4, 2021, to amend the original contract amount from $239,795.30 to $767,344.96 and to increase the spending authority by $239,796.00 for a maximum contract amount of
$1,007,140.96 for the Sole Source contract (4600016640) between the City of Houston and Stryker Sales LLC for stretcher maintenance and repair services for the Houston Fire Department.
Specific Explanation:
The Chief of the Houston Fire Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to amend the original contract amount from $239,795.30 to $767,344.96 and to increase the spending authority by $239,796.00 for a maximum contract amount of $1,007,140.96 for the Sole Source contract between the City of Houston and Stryker Sales LLC for stretcher maintenance and repair services for the Houston Fire Department (HFD).
This contract was awarded on May 5, 2021, by Ordinance No.2021-0339 for a (3) year term in the original amount of $239,795.30. Due to a clerical error in the ordinance, the ordinance included an amount of $239.795.30, which was just the first year spend, instead of the total contract amount of $767,344.96 (the amount of the first year and outyears). As of August 29, 2023, the expenditures have totaled $737,886.35. HFD now seeks to increase the maximum contract amount to $1,007,140.96 to correct the clerical error and add additional capacity to the contract to continue to provide stretcher maintenance and repairs services through the remainder of the contract term.
During the term of this contract, HFD was evaluating the feasibility of leasing stretchers as an alternative of owning and maintaining the stretcher fleet. However, it was ultimately determined that the lease option was not feasible for the department and more contract capacity went to parts and repairs for the current fleet then was initially anticipated. Therefore, additional capacity is needed for the final year of the contract to continue to maintain the stretcher fleet.
The scope of work requires the contractor to provide annual preventative maintenance inspection performed on HFD stretchers, power cots, manual cots, power load, performance load and stair chair stretchers. The stretcher maintenance agreement pricing will include SMRT battery and charger replacement, parts, labor and travel associated with service calls.
M/WBE Subcontracting:
M/WBE zero percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY24
|
Out Years
|
Total
|
|
Houston Fire Department
|
$239,796.00
|
$0.00
|
$239,796.00
|