Sole Source (P15-E32983) – Approve spending authority in an amount not to exceed $394,103.85 for software upgrades, maintenance, and support services for a series of products from EnvisionWare, Inc. for the Houston Public Library (HPL).
Specific Explanation:
The Director of Houston Public Library and the Chief Procurement Officer recommend that City Council approve spending authority in an amount not to exceed $394,103.85 for software upgrades, maintenance, and support services for a series of products and that authorization be given to issue purchase orders as needed for five-year (5) period to EnvisionWare, Inc.
EnvisionWare, Inc. provides a series of products, software and services for public facing services available in all Houston Public library’s locations. These include, public computer reservation and printing system, mobile device printing system, self-service tablet dispensers and software and self-service lockers and software and other customer friendly software technology services for HPL. Envisionware does not have any distributors, resellers or support providers for its products, services, or software. Envisionware’s software and services are currently in use by the Houston Public Library and this action is the continuation of their series of products, software, and services.
EnvisionWare is the sole company with access to source code and thus the only company that can make updates for features and defects to any software. EnvisionWare is also the only company that is authorized to provide ongoing support and exclusively controls access to new software downloads, documentation, and customer center access. The System Monitor diagnostic suite installed with most EnvisionWare applications uploads information about support issues including diagnostic logs into EnvisionWare’s management system, which is accessible only by EnvisionWare employees.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source…”is exempt from the competitive requirements of purchases.
MWBE Participation:
MWBE Zero percent goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source for this purchase.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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Departments
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FY2024
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Out-Years
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Award Amount
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Houston Public Library
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$78,820.77
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$315,283.08
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$394,103.85
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