SUBJECT: Contract Award for Sanitary Sewer Robotic Inspection and Cleaning (Large Diameter Sewer).
RECOMMENDATION: Reject low bid, return bid bond, and award Construction contract to Specialized Maintenance Services, Inc., the second low bidder and appropriate funds.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Large Diameter Sewer (LDS) Rehabilitation Program and is required to renew/replace various deteriorated neighborhood collection systems throughout the City. The project involves large diameter sanitary sewer inspection using robotic technology and cleaning. The purpose is to reduce sanitary sewer overflows, which is accomplished by cleaning of the sewer lines and robotic inspection to identify sewer lines in need of rehabilitation/renewal.
The work to be performed under this contract award is necessary to maintain compliance with Houston's wastewater consent decree with EPA and TCEQ.
DESCRIPTION/SCOPE: This project consists of large diameter sanitary sewer robotic inspection and cleaning. This is work order driven project. Work Orders will be issued and prioritized based on factors that include, but not limited to sanitary sewer overflow and stoppage history, as set forth in the wastewater consent decree with the EPA and TCEQ. The contract duration for this project is 730 calendar days.
LOCATION: The projects are located throughout the City of Houston.
BIDS: This project was advertised for bidding on January 13, 2023. Bids were received on February 16, 2023. The two (2) bids are as follows:
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Bidder
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Bid Amount
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|
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1.
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RedZone Robotics, Inc.
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$3,674,500.00
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Non-Responsive
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2.
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Specialized Maintenance Services, Inc.
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$4,276,800.00
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AWARD: The apparent low bidder, RedZone Robotics, Inc., was considered non-responsive due to failing to make sufficient Pre-Bid Good Faith Efforts to meet the individual MWBE advertised goals on this project. Therefore, it is recommended that this construction contract be awarded to the second low bidder Specialized Maintenance Services, Inc., with a bid of $4,276,800.00 and that Addendum Number 1 be made a part of this Contract.
PROJECT COST: The total cost of this project is $4,704,480.00 to be appropriated as follows:
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· Bid Amount
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$4,276,800.00
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|
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· Contingencies
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$ 213,840.00
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|
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· CIP Cost Recovery
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$ 213,840.00
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|
|
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HIRE HOUSTON FIRST: The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Specialized Maintenance Services, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s Pay or Play ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WSBE PARTICIPATION: The Contractor has submitted the following proposed program to satisfy the 2.00% MBE goal and 2.00% WBE goal for this project.
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MBE – Name of Firm
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Work Description
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Amount
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%of Contract
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|
1.
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JBR Utilities, LLC
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Sanitary and storm sewer lines services
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$85,536.00
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2.00%
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|
|
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TOTAL
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$85,536.00
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2.00%
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|
|
|
|
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|
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WBE – Name of Firm
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Work Description
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Amount
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%of Contract
|
|
1.
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Jaguar Fueling Services, LLC
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Diesel fuel merchant wholesalers
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$85,536.00
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2.00%
|
|
|
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TOTAL
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$85,536.00
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2.00%
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FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
All known rights-of-way and easements required for this project have been acquired.
_________________________________
Carol Ellinger Haddock, P.E., Director
Houston Public Works
WBS No. R-002013-0066-4
File No. 4279-03