Formal Bids Received July 13, 2023, for S64-S32588 – Approve an award to Buckeye Cleaning Center-Houston in the amount not to exceed $1,601,000.00 for industrial cleaning products and supplies for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to Buckeye Cleaning Center-Houston on its sole bid in the amount not to exceed $1,601,000.00 for industrial cleaning products and supplies for various departments and that authorization be given to make purchases, as needed, for a thirty-six (36) month period with two one-year options. This award consists of a price list and line items for various industrial cleaning products and supplies, which includes but is not limited to, floor finishers and stripers, disinfectant cleaners, glass cleaners, rug and carpet spot cleaners, floor buffers, and scrubbers. Additionally, at no charge this award includes pre-existing wall mounted and free-standing rack chemical proportioning systems which dilute, measure, and dispense concentrated cleaning products directly into cleaning equipment to be used by the Fire, General Services, Houston Public Works and Houston Airport System Departments for the maintenance of municipal buildings and fire stations located throughout the City.
This is a price list and line items award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the departments. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirement of the State of Texas bid laws. Thirty (30) prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received. Subsequent to receipt of the bid, vendors were contacted to determine the reason for the limited response to the ITB. Potential respondents advised that parts and services were not in their core business plans or they did not have the local necessary resources to meet the scope of work requirements specified in the ITB.
MWBE Participation:
This bid was issued with a 10% MWBE goal. Buckeye Cleaning Center-Houston has designated the below-named company as it certified MWBE subcontractor.
Company Type of Work Dollar Amount
Kleen Supply Co. Provide Industrial Cleaning Products & Supplies $160,100.00
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City’s ‘Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Buckeye Cleaning Center-Houston does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department of Authority Signature
Finance/Strategic Procurement Division
| Estimated Spending Authority |
|
Department
|
FY2024 |
Out Years |
Total
|
|
General Services
|
$ 50,000.00
|
$ 403,000.00 |
$ 453,000.00
|
|
Fire
|
$ 140,000.00
|
$ 560,000.00 |
$ 700,000.00
|
|
Houston Public Works
|
$ 19,600.00
|
$ 78,400.00 |
$ 98,000.00
|
|
Houston Airport System
|
$ 58,500.00
|
$ 291,500.00 |
$ 350,000.00
|
| Total Amount |
$ 268,100.00 |
$1,332,900.00 |
$1,601,000.00 |