H28728.A8 - Approve an Ordinance amending Ordinance No. 2013-0925 (approved on November 20, 2013), to increase the maximum contract amount from $1,568,126.01 to $1,814,126.01 between the City of Houston and Tyler Technologies, Inc. (formerly Digital Health Department, Inc.) for Software Product License and Software Product Maintenance and Hosting Service Agreement for the HHD.
Specific Explanation:
The Director of the Houston Health Department (HHD) and the Chief Procurement Officer recommend that the City Council approve amending the ordinance to increase the maximum contract amount from $1,568,126.01 to $1,814,126.01 between the City of Houston and Tyler Technologies, Inc., (formerly Digital Health Department, Inc.) for Software Product License and Software Product Maintenance and Hosting Service Agreement for the HHD.
This contract was awarded on November 20, 2013, by Ordinance 2013-0925 for a four-year contract term in the amount of $511,771.31. On February 14, 2018, the City Council approved a first amendment by Ordinance No. 2018-0101 to Implement an Environmental Health Data Management System (EHDMS). On November 14, 2018, the City Council approved a second amendment by Ordinance No. 2018-0903 to extend the term until March 1, 2019. On February 20, 2019, the City Council approved a third amendment by Ordinance No. 2019-0093 to extend the term until May 1, 2019. On April 17, 2019, the City Council approved a fourth amendment by Ordinance No. 2019-0289 to extend the term until June 30, 2020, and to amend the maintenance and hosting term, the scope of services and charges sections. On June 24, 2020, the City Council approved a fifth amendment by Ordinance 2020-0553 to extend the term until June 30, 2021, and to increase the spending authority from $1,095,126.01 to $1,310,126.01. On June 29, 2021, the City Council approved a sixth amendment by Ordinance No. 2021-0578 to extend the term to June 30, 2022, and increase the spending authority from $1,310,126.01 to $1,445,126.01. On May 12, 2022 a seventh amendment was approved by Ordinance No. 2022-0700 to increase the maximum contract amount to $1,568,126.01 and to extend the contract term to September 30, 2022. Administrative extensions has been used to extend the agreement. A Request for Proposals is currently in progress.
The EHDMS system produces online web-based applications which allow end-users to access programs to be used by HHD in connection with the inspection complaints, investigations, and related activities at various types of food establishments, mobile food units, restaurants, commercial swimming pools, ambulances, special waste generators and the registration of potential emissions generators.
The scope of work requires the vendor to provide the following services, including but are not limited to:
- The use of the Client Production system in the offices.
- The use of an offline version of the System ("Field Client").
- Software support, i.e., Correction of System-generated errors and identified bugs in the approved and implemented System functionality, and work stoppage issues created by these errors.
- Hosting of Client data and complete System application.
- Technical support to Client staff handled through Client and Tyler Technologies Maintenance and Hosting Support team for modules on the current production System.
This recommendation is made pursuant to subsection 252.022 (a)(7) of the Texas Local Government Code, which provides that “a procurement of items are available from only one source” which is exempt from the competitive requirements for purchases.
MWBE Participation:
MWBE zero percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY 2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield Department Approval Authority
Chief Procurement Officer
Finance/ Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2024
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Out-Years
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Award Amount
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Houston Health Department
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$123,000.00
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$123,000.00
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$246,000.00
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