SUBJECT: Disaster Debris Removal Services Agreement between the City of Houston and DRC Emergency Services, LLC for West Fork San Jacinto River and Lake Houston Debris Removal Project.
RECOMMENDATION: Adopt an ordinance approving and authorizing a Disaster Debris Removal Services Agreement between the City of Houston and DRC Emergency Services, LLC. with the maximum contract amount of $34,049,368.00.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Disaster Recovery program and is required to remove debris generated by Hurricane Harvey.
DESCRIPTION: This project consists of the removal of 1,012,000 cubic yards of sediment debris deposited by Hurricane Harvey at the confluence of the West Fork San Jacinto River and Lake Houston. The Contract duration for this project is two (2) years with a one-year renewal.
LOCATION: Confluence of the West Fork San Jacinto River and Lake Houston.
PROPOSAL: This project was advertised for request for proposals on January 20, 2023. Proposals were received on February 16, 2023. The proposals received are as follows:
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Proposer
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Proposer Bid Price
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1.
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DRC Emergency Services, LLC
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$34,049,368.00
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AWARD: A Selection Committee was comprised of members from Houston Public Works and the Mayor’s Recovery Office. The Selection Committee reviewed the proposals and recommended that this debris removal contract be awarded to DRC Emergency Services, LLC based on their Responsiveness of Submission, Technical Competence Requirements, Experience, Capacity to Perform, Fee Proposal, M/WBE Participation, Financial Stability of Respondent, and Safety with a total proposal bid price of $34,049,368.00.
SCOPE OF THE AGREEMENT AND FEE: The agreement between the City of Houston and DRC Emergency Services, LLC is to provide all labor, material, expendable supplies, vehicles, tools, equipment, and supervision necessary to load and haul debris from the public rights-of-way to debris management sites (formerly called temporary debris storage and reductions sites), and/or approved landfills following a hurricane or other natural or manmade disasters in a timely, efficient, safe and lawful manner.
The total requested amount is $34,049,368.00 for the cost of the project.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal for the project is 7.00%. The Contractor has proposed the following firms to achieve this goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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1.
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AD Construction and Development Incorporated
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Tree removal services
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$1,362,774.72
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4.00%
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2.
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Scruggs Environmental Services
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Land clearing
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$1,022,081.04
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3.00%
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TOTAL
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$2,384,855.76
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7.00%
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FISCAL NOTE: No Fiscal Note is required on grant items.
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
WBS No. M-SOLW21-0001-4