Emergency Purchase Order (E32898) – Approve spending authority in an amount not to exceed $501,423.23 for non-hazardous waste collection, transportation, and disposal services from BFI Waste Service of Texas, LP, d/b/a/ Republic Services for various department.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve spending authority in an amount not to exceed $501,423.23 for non-hazardous waste collection, transportation, and disposal services and that authorization be given to issue purchase orders for a three-month period to BFI Waste Service of Texas, LP, d/b/a/ Republic Services for Houston Public Works, Houston Parks and Recreation and General Services Department.
The Chief Procurement Officer issued an emergency purchase order to BFI Waste Service of Texas, LP, d/b/a/ Republic Services, on March 17, 2023, due to the current non-hazardous waste collection contract expiring. The Strategic Procurement Division (SPD) has completed an Invitation to Bid for these services, however, it has taken longer than anticipated to finalize all the required documentation with the intended awarded vendor. It is anticipated that the new contract will be complete within 30-90 days and scheduled for Council award.
The scope of work requires the contractor to provide all labor, supervision, materials, supplies, tools, equipment, and transportation necessary to provide non-hazardous waste collection, transportation and disposal services for various departments, as required and directed by the department’s personnel at approximately 350 locations in accordance with contract specifications. The frequencies range from one to six times per week or monthly depending upon locations.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, " which provides a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
____________________________________________
Jedediah Greenfield, Chief Procurement Officer
Finance/Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY2024 |
Out Years |
Total |
| General Services Department |
$236,923.23 |
$0.00 |
$236,923.23 |
| Houston Public Works |
$111,400.00 |
$0.00 |
$111,100.00 |
| Houston Parks Department |
$153,100.00 |
$0.00 |
$153,100.00 |
| TOTAL |
$501,423.23 |
$0.00 |
$501,123.23 |