S64-E32814 – Approve spending authority to purchase Global R4 air sweepers replacement parts and repair services from Associated Supply company, Inc. through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Cooperative (Buyboard) in the amount not to exceed $1,704,951.00 for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority to purchase Global 4R air sweepers replacement parts and repair services through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Cooperative (Buyboard) in the amount not to exceed $1,704,951.00 for the Fleet Managment Department and that authorization be given to make purchases from the BuyBoard vendor Associated Supply Company, Inc. The term is for five months, with two (2) one-year options. The replacement parts and repair services will support the Global 4R air sweepers used by the Houston Airport System.
This recommendation is made pursuant to subsection 791.025 of the Texas Government Code, which provides that “a local government may agree with another local government or with the state or a state agency, including the comptroller, to purchase goods and services” and that such a purchase “satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services."
MWBE Subcontractor:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_____________________________________________________
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________________________________________
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Jedediah Greenfield, Chief Procurement Officer
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Department Approval Authority Signature
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Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2024
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OUT YEARS
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TOTAL
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Fleet Management
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$852,475.50
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$852,475.50
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$1,704,951.00
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