Formal Bids Received December 8, 2022, for S94-L32347– Approve an ordinance awarding a contract to DRC Emergency Services, LLC in the maximum contract amount of $7,999,200.00 for heavy trash, bulk, and junk waste collection services for the Solid Waste Management Department.
Specific Explanation:
The Director of the Solid Waste Management Department (SWMD) and the Chief Procurement Officer (CPO) recommend that City Council approve an ordinance awarding a one-year contract with two (2) one-year options to renew to DRC Emergency Services, LLC (“Contractor”) in the maximum contract amount of $7,999,200.00 for heavy trash, bulk, and junk waste collection services for SWMD. The Director of SWMD may terminate the contract at any time by giving thirty (30) days written notice to the Contractor, with a copy of the notice to the CPO.
The American Rescue Plan Act (ARPA) is a federal law that was signed into law on March 11, 2021 and was purposed to address the COVID-19 pandemic disaster relief on a national level. ARPA funds will be utilized for the services set out in this agreement. Contractor will be required to comply with all laws and regulations associated with these funds.
The scope of work requires the contractor to perform heavy trash, bulk, and junk waste collection services every other month where the greatest needs are identified within each City Council District. The Contractor shall be responsible and have the capability to respond to high-volume areas where materials have been dumped illegally. At minimum, duties shall include, but are not limited to, the collection of:
1. Heavy Trash
2. Bulk Waste
3. Junk Waste
This Invitation to Bid (ITB) was advertised in accordance with the State of Texas bid laws. Prior to issuing the solicitation, the Strategic Procurement Division (SPD) canvassed the City’s registered vendor database, as well as the market, to identify potential bidders who could possibly provide the type of services needed. Several prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and as a result, four (4) responsive bids were received as outlined below:
Company Total Amount
1. DRC Emergency Services, LLC $7,999,200.00
2. Texas-Enviro-Agri Management Services $6,536,844.00
3. Reach, Grab & Go Debris Removal Co. $6,901,548.00
4. On Point Unlimited, LLC $6,901,548.00
M/WBE Participation:
The ITB was advertised with a 16% goal for M/WBE participation. DRC Emergency Services, LLC has designated the below-named companies as its certified M/WBE subcontractors.
|
Company
|
Type of Work
|
Percentage
|
|
The Donatto Group
|
Consulting Services
|
1%
|
|
Reach, Grab & Go Debris Removal Co.
|
Load and Haul
|
16%
|
|
Scruggs Environmental Services
|
Debris Removal
|
14%
|
|
|
Total
|
31%
|
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ Ordinance regarding health benefits for employees of City contractors. In this case, DRC Emergency Services, LLC has elected to pay into the Contractor Responsibility Fund.
Hire Houston First:
Hire Houston First does not apply to this expenditure, because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
Fiscal Note:
No Fiscal Note required on grant items.
________________________________ ____________________________
Jedediah Greenfield Department Approval Authority
Chief Procurement Officer
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2023
|
Out-Years
|
Amount
|
|
SWMD
|
$840,000.00
|
$ 7,159,200.00
|
$7,999,200.00
|