H31157.A1 - Approve an amending ordinance to Ordinance No. 2022-0020, approved on January 5, 2022 to increase the contract amount from $700,000.00 to $3,500,000.00 for the Contract No. 4600017007 between the City of Houston and ShotSpotter, Inc. for gunshot detection solutions services for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $700,000.00 to $3,500,000.00 for the contract between the City of Houston and ShotSpotter, Inc. for gunshot detection technology services for the Houston Police Department.
This contract was awarded on January 5, 2022, by ordinance No. 2022-0020, for a three-year term with two one-year options in an amount of $700,000.00. At the time of Council approval on January 5, 2022, the ordinance No. 2022-20 was inadvertently developed with the incorrect authorized contract amount of $700,000.00 instead of $3,500,000.00. The original RCA and funding source reflected the correct maximum contract amount not to exceed $3,500,000.00, therefore, the approved ordinance should be amended for the full amount of $3,500,000.00 as originally intended. Houston Police Department received the invoice for the yearly renewal subscription for the period of 12/18/2022 through 12/27/23 and found out that there are no funds to make payment of the invoice received in the amount of $700,000.00 which is past due.
The scope of work requires the contractor to provide all labor, services, parts, supplies, packaging, and shipment of items necessary to install the ShotSpotter Response System in the coverage area designated by the Houston Police Department. The Contractor will host the subscription services and may update the functionality and software of the subscription services from time to time at its sole discretion and in accordance with this agreement. The ShotSpotter system is an indispensable crime-fighting tool for the Houston Police Department to receive near real-time gunfire intelligence data which provides a critical advantage in the efforts to reduce and prevent gun violence and improve officer safety technology system uses acoustic sensing to identify, discriminate, and report gunshots to the police within seconds of the shot being fired. Under this program, Real Time Crime Center (RTCC) will gather the video evidence of gunshot detection and video camera deployment in vulnerable neighborhoods which will greatly improve situational awareness, investigations, and can enhance safety of the officers.
This recommendation is made pursuant to subsection 252.022(a)(2) of the Texas Local Government Code, which provides that "a procurement necessary to preserve or protect the public health or safety of the municipality’s residents” is exempt from the competitive requirements for purchases.
M/WBE Subcontracting:
MWBE Zero Percentage Goal Document approved by the Office of Business Opportunity
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ___________________________________
Jedediah Greenfield Department Approval Authority
Chief Procurement Officer
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY23
|
OUT YEARS
|
TOTAL
|
|
Houston Police Department
|
$ 700,000.00
|
$2,100,000.00
|
$2,800,000.00
|