Formal Bids Received June 16, 2022 for S35-S29571- Approve various awards, as shown below, in the amount not to exceed $6,023,346.80 for electrical supplies for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve various awards, as shown below, in the amount not to exceed $6,023,346.80 for electrical supplies for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month period, with two one-year options. This award consists of 22-line items and 23 manufacturer price lists for various types of electrical parts and supplies which includes but is not limited to ballasts, lamp fixtures, and replacement kits to be used citywide by the Houston Airport System, Houston Public Works, General Services, and Parks & Recreation Departments for lighting maintenance and renovation of City owned buildings, facilities and recreational facilities, including parks, tennis courts and soccer fields.
These are price lists and line items awards. Relative to the price list the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the departments. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Thirty-three prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three bids were received as outlined below.
Turtle & Hughes, Inc.: Award on its low bid for Group I, Line Item Nos. 15, 16, 20 and 21 (led fixtures and photocells); low bid meeting specifications for Group I, Line Item Nos. 19 and 26 (LED signs and lamps); and sole bid for Group I, Line Item Nos. 3, 8 and 12 (lamps); Group II (Hubbell Lighting and Sports Price List which includes but is not limited to sports lister volt fixtures); Group III (Phillips Lighting PS-100-U Price List which includes but is not limited to various wattage); Group IV (Phillips Lighting Excluded Items Price List which includes but is not limited to various wattage lamps); Group V (Sylvania Large Lamp and Ballast 09-1-U Price List which includes but is not limited to various wattage lamps); Group VI (Sylvania Large Lamp and Ballast 09-1-U Price List which includes but is not limited to various lamps); Group VII (Sylvania Excluded Large Lamp and Ballast Price List; which includes but is not limited to metal and fluorescent lamps); Group VIII (Sylvania Large Lamp and Ballast 11-3-U Price List which includes but is not limited to various wattage lamps); Group IX (Universal Lighting Technology Price List which includes but is not limited to metal ballasts fixtures); Group XI (Edison Price List which includes but is not limited to various fuses); Group XII (Cooper Crouse Hinds Prist List which includes but is not limited to connectors and conduits); Group XIII (3M Electrical Price List which includes but is not limited to various connectors); Group XIV (Hubbell Lighting Commercial Price List which includes but is not limited to fixtures and steel brackets); Group XV (Phillip Lighting Price List which includes but is not limited to various wattage lamps); Group XVI (Phillips Advance Price List which includes but is not limited to lamps and ballasts); Group XVII (Hubbell Lighting LED Price List which includes but is not limited to LED fixtures); Group XVIII (Green Creative Price List which includes but is not limited to various wattage lamps); Group XIX (Elko Lighting Price List which includes but is not limited to LED lighting); Group XX (Sylvania 15-1 Gold Book Price List which includes but is not limited to various types of lamps); Group XXI (Cooper B-Line BF Price List which includes but is not limited to various clamps); Group XXII (Bryant Wiring Devices Price List which includes but is not limited to connectors and conduits); Group XXIII (Thomas and Betts Price List which includes but is not limited to receptacle box covers and conduit junction boxes); Group XXIV (Burndy LLC Price List which includes but is not limited to copper compression splices); and Group XXV (Cooper Crouse Hinds Industrial Price List which includes but is not limited to cords, cable fittings, and bushings) in the amount not to exceed $5,031,653.25.
|
|
Company
|
Sample Pricing and Line Item Totals
|
|
1.
|
Wholesale Electric Supply Co. of Houston, Inc.
|
$ 912,622.25
|
(Partial Bid/Did Not Meet Specifications)
|
|
2.
|
DM Electrical and Construction LLC
|
$ 991,693.55
|
(Partial Bid/Did Not Meet Specifications)
|
|
3
|
Turtle & Hughes, Inc.
|
$ 1,097,154.25
|
|
Wholesale Electric Supply Co. of Houston, Inc.: Award on its low bid meeting specifications for Group I, Line Item Nos. 1, 4, 5, 6, 7, 11, 14, 17, 18, 23, 24, and 25 (electrical lamps, photocells, fixtures and ballast kits); and on its sole bid for Group I, Line Item No. 22 (ballast kits) in the amount not to exceed $991,693.55.
|
|
Company
|
Line Item Totals
|
|
1.
|
DM Electrical and Construction LLC
|
$ 912,622.25
|
(Did Not Meet Specifications)
|
|
2.
|
Wholesale Electric Supply Co. of Houston, Inc.
|
$ 991,693.55
|
|
|
3
|
Turtle & Hughes, Inc.
|
$ 1,097,154.25
|
|
Group I, Line Item Nos. 2, 9, 10, 13, 27 and Group X are not being awarded. The items in these groups will be purchased on an as needed basis.
MWBE Subcontracting: This bid was issued with an 8% goal for MWBE participation.
Turtle & Hughes, Inc. has designated the below-named company as its certified MWBE subcontractor
Company Type of Work Dollar Amount
Race Horse Express, LLC Delivery Service $402,532.26
Wholesale Electric Supply Co. of Houston, Inc. has designated the below-named company as its certified MWBE subcontractor.
Company Type of Work Dollar Amount
Elec-Net Supply LLC Supply Lighting $79,335.48
Hire Houston First:
The proposed award requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Turtle & Hughes, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent. Wholesale Electric Supply Co. of Houston, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
______________________________________ ___________________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
|
Department
|
FY24
|
Out Years
|
Total
|
|
Houston Public Works
|
$ 350,530.17
|
$2,048,370.63
|
$2,398,900.80
|
|
Houston Airport System
|
$ 428,260.00
|
$2,141,374.00
|
$2,569,634.00
|
|
General Services
|
$ 60,000.00
|
$ 517,812.00
|
$ 577,812.00
|
|
Parks & Recreation
|
$ 5,000.00
|
$ 472,000.00
|
$ 477,000.00
|
|
Total Amount
|
$ 843,790.17
|
$5,179,556.63
|
$6,023,346.80
|