E32521 - Emergency Purchase Order – Approve spending authority in the amount not to exceed $5,929,253.00 to Hydromax USA LLC for emergency water valve repairs for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve spending authority to Hydromax USA LLC in the amount not to exceed $5,929,253.00 for emergency water valve repairs and that authorization be given to issue purchase orders for a nine-month period for Houston Public Works.
The Chief Procurement Officer issued an emergency purchase order to Hydromax USA LLC on July 14, 2022 as the City of Houston’s water distribution system had been experiencing a high volume of waterline breaks, due to drought conditions. The number of breaks significantly increased over the summer months and continue to occur but at lower levels. This service is to provide emergency valve support for emergency shutdowns and test cuts. Without this valve support, Houston Water would not be able to make the necessary repairs to maintain the water distribution system.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, " which provides a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2023
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Out Years
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Total
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Houston Public Works
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$5,929,253.00
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$0.00
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$5,929,253.00
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