Informal Bids Received October 5, 2022, for I06308 – Approve an award to Patricia Tech Supply & Service in the total amount of $23,105.76 for the purchase of Asphalt Cleaning Supplies for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Interim Chief Procurement Officer recommend that City Council approve an award to Patricia Tech Supply & Service in the total amount of $23,105.76 for the purchase of asphalt cleaning supplies and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of sixteen (16) 55-gallon drums of asphalt cleaning supplies for Houston Public Works’ traffic operations to have in stock. This will be used to clean asphalt from tools and equipment in a safe manner. This product eliminates the direct use of diesel fuel, which causes bodily harm to employees.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Patricia Tech Supply & Service has already received $48,265.90 for other goods and/or services this fiscal year. This purchase would put them above the $50,000.00 threshold and therefore requires Council action. Thirteen (13) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and six (6) bids were received as outlined below:
|
Company
|
Total Amount
|
|
1. Patricia Tech Supply & Service
|
$23,105.76
|
|
2. SCM Consultants, Inc.
|
$23,760.00
|
|
3. h.m.t. Services
4. Procurement Equipment
5. Planet Cellular, Inc.
6. Galileyah Industrial LLC
|
$23,760.00
$24,929.38
$25,600.00
$29,829.60
|
Patricia Tech Supply & Service: Award on its overall low bid meeting specifications in the total amount of $23,105.76
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Patricia Tech Supply & Service is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jedediah Greenfield, Interim Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
|
Estimated Spending Authority:
|
|
Department
|
FY2023
|
Out Years
|
Total
|
|
Houston Public Works
|
$23,105.76
|
$0.00
|
$23,105.76
|