RECOMMENDATION:
Enact an ordinance approving and authorizing a Reimbursable Memorandum of Agreement (RMOA) between the City of Houston and U.S. Customs and Border Protection (CBP) for expenses related to providing local area network (LAN), data, and IT equipment and recurring service costs at George Bush Intercontinental Airport/Houston (IAH), appropriating $183,169.00 out of the Airports Improvement Fund, and setting a maximum contract amount of $1,281,010.34.
SPECIFIC EXPLANATION:
The development resulting from the IAH Terminal Redevelopment Program (ITRP) will necessitate upgrades to equipment used by U.S. Customs and Border Protection (CBP) for processing international travelers. CBP will need to acquire, install, operate, and maintain enhanced local area network (LAN), data, and IT equipment. Equipment includes ports, network switches, port network aggregation switches, fiber optical cable interfaces, wireless access points, and workstations with passport scanners. This undertaking will require a one-time equipment/installation cost of $842,385.34 and subsequent annual recurring service costs not to exceed $87,725.00 for a period of five years.
In order to facilitate this critical equipment upgrade, CBP requires the Houston Airport System to enter into a Reimbursable Memorandum of Agreement (RMOA) and reimburse CBP for the aforementioned costs. CBP will self-perform the required work to enable connectivity of systems and equipment necessary for compliance with CBP Office of Information Technology (OIT) specifications. The RMOA is consistent with previous reimbursable agreements entered into with CBP and other federal agencies, such as the Transportation Security Administration (TSA) and the Federal Aviation Administration (FAA)
Thus, it is now requested that City Council enact an ordinance approving and authorizing the RMOA with CBP, appropriating $183,169.00, and setting a maximum contract amount of $1,281,010.34 to provide funding for five years. In the future, City Council may be asked to authorize additional funding for equipment upgrades or to fund the RMOA beyond five years.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
CIP Fiscal Note:
No significant Fiscal Operating impact is anticipated as a result of this project.
Director's Signature:
_______________________ _________________________
Mario C. Diaz Andy Icken
Houston Airport System Chief Development Officer
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Estimated Spending Authority
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DEPARTMENT
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FY2023
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OUT YEARS
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TOTAL
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Houston Airport System
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$842,385.34
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$438,625.00
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$1,281,010.34
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