S87-E32543-S-H-B - Approve the purchase of earthmoving equipment through the Interlocal Agreement for Cooperative Purchasing with Sourcewell, the Houston-Galveston Area Council (H-GAC), and the Texas Local Purchasing Cooperative (Buyboard) in the total amount of $1,726,945.33 for the Fleet Management Department on behalf of various city departments.
Specific Explanation:
The Director of Fleet Management Department and the Interim Chief Procurement Officer recommend that City Council approve the purchase of earthmoving equipment through the Interlocal Agreement for Cooperative Purchasing with Sourcewell, the Houston-Galveston Area Council (H-GAC), and the Texas Local Purchasing Cooperative (Buyboard) in the total amount of $1,726,945.33 for various departments and that authorization be given to issue purchase orders to the Sourcewell, H-GAC, and Buyboard contractors listed below. The department's personnel will utilize the earth moving equipment to complete projects throughout the city. Funding for this purchase is included in the adopted FY2023 Capital Improvement Plan.
The earthmoving equipment in this proposed package has been vetted by the Fleet Management Department. It has been established that there are no opportunities to efficiently incorporate the use of alternative fuels for the targeted equipment applications.
Sourcewell Contractor:
Doggett Heavy Machinery, LLC: Approve the purchase of one (1) excavator, four (4) compact excavators and seven (7) backhoe loaders in the total amount of $1,303,600.00.
H-GAC Contractor:
Associated Supply Co., Inc.: Approve the purchase of one (1) wheel loader in the total amount of $230,628.33.
Buyboard Contractor:
ROMCO Supply Co.: Approve the purchase of one (1) excavator in the total amount of $192,717.00.
The earthmoving equipment will come with warranties ranging from one (1) year to ten (10) years on parts and manufacturer defects. These units will replace older units that have reached their life expectancy. The old units will be sent to auction for disposition.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services."
M/WBE Subcontracting:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ _____________________________________
Jedidiah Greenfield Department Approval Authority Signature
Interim Chief Procurement Officer
Estimated Spending Authority
|
Department
|
FY23
|
Out Years
|
Total
|
|
Houston Public Works
|
$1,496,317.00
|
$0
|
$1,496,317.00
|
| Houston Airport System |
$230,628.33 |
$0 |
$230,628.33 |
|
TOTAL
|
|
|
$1,726,945.33
|