CHASTANG FORD - $8,842,735.38 and HOUSTON FREIGHTLINER - $296,038.00 for Purchase of Medium and Heavy Duty Cab and Chassis and Bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council for the Fleet Management Department on behalf of Various Departments

S80-E32529 H – Approve the purchase of medium and heavy-duty cab and chassis and bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) in the total amount of $9,138,773.38 for the Fleet Management Department on behalf of Various Departments.

Specific Explanation:

The Director of Fleet Management and the Interim Chief Procurement Officer recommend that City Council approve the purchase of medium and heavy-duty cab and chassis and bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) in the total amount of $9,138,773.38 for the various departments and that authorization be given to issue a purchase orders to the HGAC contractors listed below. These vehicles will be used by Department personnel to provide services to the citizens throughout the City.  The funding for these vehicles is included in the FY2023 Capital Improvement Plan.

These Vehicles of the proposed Medium and Heavy-Duty Vehicle package have been vetted and approved by the Fleet Management Department. There are no opportunities for alternative fuel vehicles in this package. 

HGAC Contractors:

Chastang Ford: Approve the purchase of one (1) F-250 crew cab ARFF vehicle; four (4) F-250 regular cab and chassis mounted with dog catcher bodies; five (5) F-250 regular cab trucks; six (6) F-250 regular cab and chassis mounted with service bodies; eighteen (18) F-250 crew cab trucks; twenty-two (22) F-250 crew cab response command units; thirty-three (33) F-250 extended cab trucks; one (1) F-350 regular cab mounted with service body; one (1) F-350 regular cab mounted with crane body; one (1) F-350 regular cab response vehicle; seven (7) F-350 crew cab mounted with platform stake bed bodies; thirteen (13) F-350 regular cab mounted with service bodies; three (3) F-450 crew cab mounted with platform stake bed bodies; four (4) F-450 crew cab mounted with utility bodies; one (1) F-550 regular cab mounted with stake bed crane body in the total amount of $8,842,735.38.

Houston Freightliner: Approve the purchase of one (1) 50,000-lb Gross Vehicle Weight Rating (GVWR) cab & chassis mounted with fuel tank body in the total amount of $296,038.00.

These new cabs & chassis will meet the current EPA emission standards for vehicles with gasoline and diesel engines.  These cabs & chassis, truck bodies and assorted equipment will come with full warranties ranging from two-year/unlimited miles to five-year/100,000-mile warranty.  The life expectancy of these vehicles is seven years or 100,000 miles.  These vehicles will replace existing vehicles that have reached their useful life and will be sent to auction for disposal.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

M/WBE Subcontracting:

Zero-percent goal document approved by the Office of Business Opportunity 

Hire Houston First:

This procurement is exempt for the City's Hire Houston First Ordinance.  Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

• Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.

• No significant Fiscal Operating impact is anticipated as a result of this project 

Estimated Spending Authority

Appropriation Ordinance 2022-0627 approved by City Council August 12, 2022

$ 1,516,711.50 - Equipment Acquisition Consolidated Fund (1800) - Previously appropriated by Ord. No. 2022-0627

$    162,792.00 - Storm water Fund (2302)

$ 1,586,272.02 - DDSRF-Ad Valorem Tax Fund (2311)

$      89,976.00 - BARC Special Revenue Fund (2427)

$ 2,511,280.00 - Fire Consolidated Construction Fund (4500) - Previously appropriated by Ord. No. 2022-0627

$ 2,845,752.00 - HAS – AIF Capital Outlay Fund (8012)

$    302,882.00 - Combined Utility System General Fund (8305)

$      45,979.00 - Park Houston Fund (8700)

$      77,128.86 - Fleet Equipment Special Revenue Fund (9002) - Previously appropriated by Ord. No. 2022-0627

$9,138,773.38 - Total Amount

Jordan Hargrove          SPD         832-393-9125

Lena Farris                   SPD         832-393-8729

Keysha Grayson           FMD        832-393-6902