S17-E32536 - Approve spending authority in an amount not to exceed $950,000.00 for the purchase of telecommunication services from Texas Agency Network Generation (TEX-AN) through the Texas Department of Information Resources (DIR) for Houston Information Technology Services.
SPECIFIC EXPLANATION:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve spending authority in an amount not to exceed $950,000.00 for the purchase of telecommunication services through the Texas Department of Information Resources (DIR) Texas Agency Network Generation (TEX-AN) and that authorization be given to issue purchase orders, as necessary to DIR. The requested spending authority is for telecommunication services for a subset of accounts to allow HITS and other City departments, in a phased strategy approach, to migrate legacy communications services to modern services. This spending authority request will allow the purchase of the aforementioned telecommunication services for 24 months.
This request will allow HITS to migrate legacy communication services to modern services in order to satisfy the City’s growing technological needs, which will benefit City departments. The scope of work requires the vendor to provide telecommunications services, which include without limitation, switched ethernet, internet access, SIP services, MPLS services, and other like services.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services [from a cooperative purchasing program or organization] satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services”.
M/WBE Participation:
MWBE zero percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY 2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield Lisa Kent, CIO
Chief Procurement Officer Houston Information Technology Services
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Estimated Spending Authority
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Department
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FY23
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Out Years
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Total
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Houston Information Technology Services
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$237,500.00
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$712,500.00
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$950,000.00
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