P13-E32533 - Approve Spending authority in the amount not to exceed $2,000,000.00 for the rental and leasing of heating ventilation and air condition systems (HVAC) and related equipment from Aggreko, LLC through the National Cooperative Purchasing Alliance (NCPA) for the General Services Department (GSD).
Specific Explanation:
The Director of the General Services Department and the interim Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $2,000,000.00 for the rental and leasing of heating ventilation and air condition systems (HVAC) and related equipment from Aggreko, LLC through the National Cooperative Purchasing Alliance (NCPA). It is further requested that authorization be given to issue purchase orders, as needed, for a term ending December 7, 2025.
Through the NCPA, public agencies are able to increase their efficiency and reduce costs when procuring goods and services. This is accomplished by awarding competitively solicited contracts that are leveraged nationally by combining the volumes and purchasing power of entities nationwide. Aggreko's contract encompasses the rental and leasing of generators and related equipment which include but not limited to power generation, cooling, heater, dehumidifier, oil-free, rentals, and engineering industry expert services to size, design and install perfect solutions. The labor components are performed by Aggreko, LLC's specialized service technicians and trained on all equipment for installation, start-up commissioning, removals and de-commissioning. Any other contractors would void warranties and impose risk and liability to the City.
The spending authority will allow GSD to proactively address the needs of City facilities. The National Cooperative Purchasing Alliance allows GSD to partner with Aggreko, LLC and provide solutions to ensure City buildings remain operational and maintain a healthy and safe environment for employees and the citizens visiting facilities.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services [from a cooperative purchasing program or organization] satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
Zero percentage goal document approved by Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2023
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Out-Years
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Award Amount
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General Services Department
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$10,000.00
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$1,990,000.00
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$2,000,000.00
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