Informal Bids Received September 14, 2022 for I06252 – Approve an award to Planet Cellular, Inc. in the total amount of $19,303.92 for the purchase of solar panels with mounts for school zones for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Interim Chief Procurement Officer recommend that City Council approve an award to Planet Cellular, Inc.in the total amount of $19,303.92 for the purchase of solar panels with mounts for school zones and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of seventy-two (72) 160w solar panels for school zones. These items will be held in the HPW warehouse and used to replace damaged bases as needed throughout the City.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Planet Cellular, Inc. has already received $44,232.92 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Thirteen (13) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and seven (7) bids were received as outlined below:
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Company
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Total Amount
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1. Planet Cellular, Inc.
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$19,303.92
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2. Abacus Quality System Services, Inc.
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$21,504.24
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3. Patricia Tech Supply & Service
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$22,361.76
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4. PKJ International LLC
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$23,202.00
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5. Star Source LLC
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$26,996.40
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6. SCM Consultants, INC.
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$47,880.00
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7. Globe Electric Supply, Inc.
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$85,320.00
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Planet Cellular, Inc: Award on its overall low bid meeting specifications in the total amount of $19,303.92
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, the selected vendor is a certified DBE, MBE, and SBE vendor.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Planet Cellular, Inc does not meet the requirements of HHF designation, and no designated firms were within five percent.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Interim Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2023
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Out Years
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Total
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Houston Public Works
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$19,303.92
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$0.00
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$19,303.92
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