S80-E32505 H – Approve the purchase of medium-duty cab and chassis and truck bodies the total amount of $11,273,873.28 from Chastang Ford through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of Fleet Management and the Interim Chief Procurement Officer recommend that City Council approve the purchase of medium-duty cab and chassis and truck bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) in the total amount of $11,273,873.28 for Houston Public Works and that authorization be given to issue a purchase order to the HGAC contractor Chastang Ford. These vehicles will be used by Department personnel to provide services to the citizens throughout the City. The funding for these vehicles is included in the FY2023 Capital Improvement Plan.
These Vehicles of the proposed Medium-Duty Vehicle package have been vetted and approved by the Fleet Management Department. There are no opportunities for alternative fuel vehicles.
The purchase includes ninety-two (92) 10,000-lb Gross Vehicle Weight Rating (GVWR) cab & chassis mounted with truck bodies; six (6) 10,750-lb GVWR cab & chassis mounted with truck bodies; three (3) 13,000-lb GVWR cab & chassis mounted with stake bed bodies; seven (7) 13,500-lb GVWR cab & chassis mounted with man lift bodies; one (1) 16,000-lb GVWR cab & chassis mounted with stake bed body; two (2) 16,000-lb GVWR cab & chassis mounted with crane and utility bodies; eleven (11) 16,000-lb GVWR cab & chassis mounted with dump bodies; four (4) 19,500-lb GVWR cab & chassis mounted with crane bodies; five (5) 19,500-lb GVWR cab & chassis mounted with aerial bucket lift bodies; five (5) 19,500-lb GVWR cab & chassis mounted with service bodies; four (4) 40,000-lb GVWR cab & chassis mounted with crane and utility bodies; four (4) 40,000-lb GVWR cab & chassis mounted with utility bodies in the total amount of $11,273,873.28.
These new cab & chassis will meet the current EPA emission standards for vehicles with gasoline and diesel engines. These cabs & chassis, truck bodies and assorted equipment will come with full warranties ranging from two-year/unlimited miles to five-year/100,000-mile warranty. The life expectancy of these vehicles is seven years or 100,000 miles. These vehicles will replace existing vehicles that have reached their useful life and will be sent to auction for disposal.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
M/WBE Subcontracting:
Zero-percent goal document approved by the Office of Business Opportunity
Hire Houston First:
This procurement is exempt for the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2023
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Out-Years
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Award Amount
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Houston Public Works
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$11,273,873.28
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$0.00
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$11,273,873.28
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