E32491 – Approve the purchase of high-density shelving from Southwest Solutions Group, Inc. through the Texas Multiple Award Schedule (TXMAS) Program in the total amount of $206,572.71 for the Houston Public Library.
Specific Explanation:
The Director of the Houston Public Library and the Interim Chief Procurement Officer recommend that City Council approve the purchase of high-density shelving from The Texas Multiple Award Schedule (TXMAS) Program in the total amount of $206,572.71 for the Houston Public Library (HPL) and that authorization be given to issue a purchase order to the TXMAS contractor Southwest Solutions Group, Inc.
This purchase will include high-density shelving, and installation services. The high-density shelves are a storage system attached to rails. The shelves move and roll together to create a condensed storage area reducing the storage area by up to 66% over traditional storage. These shelves will be installed at the African American Library located at the Gregory School, 1300 Victor Street Houston, TX 77019.
The high density shelving will come with a lifetime warranty for structural frames, a ten (10) - year warranty on the drive motors, and a five (5) - year warranty for all equipment except the structural frames and the drive motors.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2023
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Out-Years
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Award Amount
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Houston Public Library
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$206,572.71
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$0.00
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$206,572.71
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