Sole Source (H32483) – Approve spending authority in the total amount of $99,840.00 for the purchase of Data Migration Services from DocuLynx Operations for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Interim Chief Procurement Officer recommend that City Council approve the sole source purchase from DocuLynx Operations in the total amount of $99,840.00 for data migration services for Houston Public Works (HPW) and that authorization be given to issue a purchase order.
DocuLynx Operations is the data storage provider of DocHarbor a software program used in storing HPW's Customer Account Services (CAS) which is responsible for all customer billing data and correspondence for the City of Houston. It is now critical to remove this data from DocuHarbor and return it to the City of Houston IT servers. Once the data has been removed from DocuLynx the HPW CAS system will be fully supported by the City of Houston IT servers.
DocuLynx Operations is the sole provider of the software components associated with the DocHarbor application and sole service provider for this software technology.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source” is exempt from the competitive requirements for purchases.
M/WBE Participation:
This procurement is exempt from M/WBE subcontracting as the total project expenditure does not exceed the $100,000.00 City’s threshold.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
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Estimated Spending Authority
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Department
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FY2023
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Out-Years
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Award Amount
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Houston Public Works
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$99,840.00
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$0.00
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$99,840.00
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