ORDINANCE amending Ordinance No. 2017-0348 (Passed on May 17, 2017) to increase the maximum contract amount for contract between City of Houston and BFI WASTE SERVICES OF HOUSTON d/b/a ALLIED WASTE SERVICES OF HOUSTON d/b/a REPUBLIC SERVICES OF HOUSTON for Non-Hazardous Waste, Collection, Transportation and Disposal Services for Various Departments - $796,740.00 - General, Enterprise and Other Funds

S19-L25783.A1 - Approve an amending ordinance to Ordinance No. 2017-0945 (approved May 17, 2017) to increase the maximum contract amount from $5,418,102.72 to $6,214,842.72 for Contract No. 4600014255 between the City of Houston and BFI Waste Services of Texas, LP d/b/a Allied Waste Services of Houston d/b/a Republic Services of Houston for non-hazardous waste collection, transportation and disposal services for various Departments.

Specific Explanation:

The Interim Chief Procurement Officer recommends that City Council approve an amending ordinance to increase the maximum contract amount from $5,418,102.72 to $6,214,842.72 for the contract between the City of Houston and BFI Waste Services of Texas, LP d/b/a Allied Waste Services of Houston d/b/a Republic Services of Houston for non-hazardous waste collection, transportation and disposal services for various Departments.

This contract was awarded on May 17, 2017, by ordinance No. 2017-0348, for a three-year term with two one-year options in an amount of $5,418,102.72.  The contract was then extended by 180 days from May 23, 2022 through November 29, 2022, in accordance with Section IV. Term and termination of the contract.  Expenditures as of September 1, 2022 totaled $5,337,823.01. The contract incurred expenditures at a rate higher than anticipated due to an increase in non-hazardous waste collection, transportation and disposal services.  As a result of additional services, the maximum contract amount will be exhausted prior to the end of the contract term.  Therefore, an increase to the maximum contract amount is needed to ensure that these services continue through the end of the contract term. The Strategic Procurement Division has started the process to award a new contract.

The scope of work requires the contractor to furnish all labor, management, supervision, materials, supplies, equipment, tools and transportation to provide non-hazardous waste collection, transportation and disposal services for various departments, as required and directed by the department’s personnel at approximately 350 locations.  The frequencies range from one to six times per week, depending on the locations.

M/WBE Subcontracting:

The contract was awarded with an 11% M/WBE participation goal and BFI Waste Services of Texas, LP d/b/a Allied Waste Services of Houston d/b/a Republic Services of Houston is currently achieving a 37.57 participation level.

Fiscal Note:

Funding for this item is included in the FY23 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

ESTIMATED SPENDING AUTHORITY

Ordinance. No. 2017-0348; passed 5/17/2017

$683,586.00 – General Fund (1000)

$  81,310.00 – HPW Water & Sewer System Operating Fund (8300)

$       300.00 – Stormwater Fund (2302)

$     1,200.00 – Metro El Al Fund (2312)

$   10,000.00 – Parks Special Revenue Fund (2100)

$     7,000.00 – Parks Gold Special Fund (2104)

$   13,344.00 – Fleet Management Fund (1005)

$796,740.00 - TOTALS