S10-E29757.A2 - Approve an Ordinance amending Ordinance No. 2021-0340 (approve on May 5, 2021) to increase the maximum contract amount from $1,417,200.00 to $1,884,200.00; Approving and authorizing a First Amendment to extend the contract term from May 10, 2023 to August 4, 2023, and to modify the contract fee schedule exhibits to Contract No. 4600016523 between the City of Houston and Air Cleaning Technologies, Inc. for exhaust removal services for the Houston Fire Department.
Specific Explanation:
The Chief of Houston Fire Department and the Interim Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $1,417,200.00 to $1,884,200.00 and to authorize a first amendment to extend the contract term from May 10, 2023 to August 4, 2023, and to modify the contract fee schedule exhibits to the contract between the City of Houston and Air Cleaning Technologies, Inc. for exhaust removal services for the Houston Fire Department (HFD).
This contract was awarded on May 5, 2021, by Ordinance No. 2021-0340 for a one (1) year term with one-year renewal option in the original amount of $1,365,200.00. On May 18, 2022, Council approved a Change Order for required permits at 26 fire facilities for the Houston Fire Department in the amount of $52,000.00. This continuing multi-phase project for cancer prevention requires the standardization of essential equipment for HFD to ensure compatibility of like-equipment and related accessories throughout the City. Installed standardized equipment at all fire stations will ensure that HFD users of this equipment will be able to operate this system no matter the fire station they are assigned.
The scope of work requires the contractor to provide all labor, material, expendable supplies, vehicles, tools, equipment, and supervision necessary to install vehicle exhaust extraction systems for HFD emergency response vehicles at five additional fire station facilities, as system installation is critical to the respiratory health of its workforce by reducing HFD firefighter exposure to chemical hazards through exposure to vehicle exhaust with known carcinogens. The U.S. Department of Homeland Security recently awarded HFD with FEMA-approved grant funds to allow for the installation of diesel exhaust removal systems at these fire stations. As part of the Houston Fire Department Cancer Prevention Initiative, the approved federal funds via FEMA shall fund $382,800.00 via grant funds and the Houston Fire Department will fund the remaining $84,200.00 via the Equipment Acquisition Consolidated Fund.
The initial phase-one contract for these services was awarded to incumbent contractor Air Cleaning Technologies, Inc. on January 25, 2019, by Ordinance No. 2019-0036 for a one-year term with a one-year option in the original amount of $774,305.00 to install 15 fire station exhaust removal systems from FEMA-approved grant funds with a cash-match at 10% through non-Federal funds (General Funds). The second-phase implementation of exhaust removal services was awarded to this same incumbent contractor on January 14, 2020 by Ordinance No. 2020-0029 for a one-year term with a one-year option in the original amount of $1,580,000.00 to install 30 fire station exhaust removal systems from FEMA-approved grant funds to be used as a grant match to meet the 15% Federal Grant match obligations.
M/WBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
- No significant Fiscal Operating impact is anticipated as a result of this project.
- No Fiscal Note is required on Grant items.
|
_______________________________________
|
______________________________________
|
|
Jedediah Greenfield
Interim Chief Procurement Officer
|
Department Approval Authority
|
|
Estimated Spending Authority
|
|
DEPARTMENT
|
FY2023
|
Out-Years
|
Total
|
|
Houston Fire Department
|
$467,000.00
|
$0.00
|
$467,000.00
|