H28728.A7 - Approve an Amending Ordinance authorizing a seventh amendment to Contract No. 4600012190 between the City of Houston and Tyler Technologies, Inc., (formerly Digital Health Department, Inc.) to increase the spending authority from $1,445,126.01 to $1,568.126.01 and to extend the contract term from September 30, 2022 to June 30, 2023 for Software Product License and Software Product Maintenance and Hosting Service Agreement for the Houston Health Department.
Specific Explanation:
The Director of the Houston Health Department (HHD) and the Interim Chief Procurement Officer recommend that City Council approve an ordinance authorizing a seventh amendment to the contract between the City of Houston and Tyler Technologies, Inc., (formerly Digital Health Department, Inc.) to increase the spending authority from $1,445,126.01 to $1,568,126.01 and to extend the contract term from September 30, 2022 to June 30, 2023 for Software product License and Software Product Maintenance and Hosting Service Agreement for the HHD.
This contract was awarded on November 20, 2013, by Ordinance 2013-0925 for a four-year contract term in the amount of $511,771.31. On February 14, 2018 City Council approved a first amendment by Ordinance No. 2018-0101 to implement an Environmental Health Data Management System (EHDMS). On November 14, 2018 City Council approved second amendment by Ordinance No. 2018-0903 to extend the term until March 1, 2019. On February 20, 2019, City Council approved a third amendment by Ordinance No. 2019-0093 to extend the term until May 1, 2019. On April 17, 2019, City Council approved a fourth amendment by Ordinance No. 2019-0289 to extend the term until June 30, 2020, and to amend the maintenance and hosting term, the scope of services and charges sections. On June 24, 2020, City Council approved a fifth amendment by Ordinance No. 2020-0553 to extend the term until June 30, 2021, and to increase the spending authority from $1,095,126.01 to $1,310,126.01. On June 29, 2021, City Council approved a sixth amendment by Ordinance No. 2021-0578 to extend the term to June 30, 2022 and increase the spending authority from $1,310,126.01 to $1,445,126.01. On May 12, 2022 HHD exercised the time extension clause to extend an additional ninety (90) days. This requested amendment requests an additional $123,000.00 in spending authority and will extend the contract to June 30, 2023. A Request for Proposals is currently in progress and should be complete within ninety (90) days.
The EHDMS system produces online web-based applications which allows end-users to access programs to be used by HHD in connection with inspection complaints, investigations and related activities at various types of food establishments, mobile food units, restaurants, commercial swimming pools, ambulances, special waste generators and the registration of potential emissions generators.
The scope of work requires for the vendor to provide the following services, but are not limited to:
- The use of the Client Production system in the offices.
- The use of the offline version of the System (“Field Client”).
- Software support. i.e. Correction of System-generated errors and identified bugs in the approved and implemented System functionality, and work stoppage issues created by these errors.
- Hosting of Client data and complete System application.
- Technical support to Client staff handled through Client and DHD Maintenance and Hosting Support team for modules on the current production System.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source" is exempt from the competitive requirements for purchases.
M/WBE Participation:
MWBE zero percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY 2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ___________________________
Jedediah Greenfield, Stephen L. Williams M.Ed., M.P.A.
Interim Chief Procurement Officer Director - Houston Health Department
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Estimated Spending Authority
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Department
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FY23
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Outyears
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Total
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Houston Health Department
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$123,000.00
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$0
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$123,000.00
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