Best Value Bids (BVB) received April 28, 2022, for S74-L32296 – Approve an ordinance awarding a contract to Hahn Equipment Co., Inc. in an amount not to exceed $11,593,199.11 for small submersible pump repair services for the Houston Public Works (HPW)
Specific Explanation:
The Director of Houston Public Works and the Interim Chief Procurement Officer recommend that City Council approve an ordinance awarding a three (3) year contract with two one-year options to Hahn Equipment Co., Inc. on their sole best valued bid for small submersible pump repair services in an amount not to exceed $11,593,199.11 for Houston Public Works.
The scope of work requires the contractor to provide all labor, parts, tools, materials, equipment, supplies, engineering, and facilities necessary to provide precise repair services for and replacement of Flygt small submersible pumps from various City of Houston facilities. The services include servicing motor stator coils, motor stator iron, motor rotor, pump casing, pump impeller, pump volute, wear rings, bearings, seals, and electrical/mechanical work
The Best Value Bid was advertised in accordance with the requirements of the State of Texas bid laws. As a result, one BVB was received from Hahn Equipment Co., Inc. Prospective bidders were contacted to determine the reason for the limited response to the BVB. Several prospective bidders responded they could not be competitive, for Hahn Equipment Co., Inc. is the local representative for Flygt pumps.
The Evaluation Committee was comprised of five City of Houston voting members from Houston Public Works, the General Services Department, and the Houston Airport System.
The evaluation was based on the following criteria:
1. Experience/Expertise
2. Past Performance
2. Cost
M/WBE Participation:
The BVB was issued as a goal-oriented contract with a 2.5 % M/WBE participation level. Hahn Equipment Co., Inc. has designated the below-named companies as its certified M/WBE subcontractors:
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Company name
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Type of work
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Dollar Amount
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Percentage
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Racehorse express
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Delivery/Shipping
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$164,623.43
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1.42%
|
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Coastal machine
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Machine Work
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$49,850.76
|
.43%
|
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B-C painting
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Painting Pumps
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$40,576.20
|
.35%
|
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US Lube
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Lubricants/Coolants
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$92,745.59
|
.80%
|
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Nationwide Testing
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Drug Testing
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$1,159.32
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.01%
|
|
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TOTAL
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$348,955.30
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3.01%
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Pay or Play Program:
The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits for employees of City contractors. In this case, Hahn Equipment Co., Inc. will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s Hire Houston First Ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Hahn Equipment Co., Inc. is a designated HHF company but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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______________________________________
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Jedediah Greenfield
Interim Chief Procurement Officer
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
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Estimated Spending Authority
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DEPARTMENT
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FY2023
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Out-Years
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Total
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Houston Public Works
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$800,000.00
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$10,793,199.11
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$11,593,199.11
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