ORDINANCE appropriating $15,000,000.00 out of Airports Renewal and Replacement Fund; approving and authorizing three contracts for On-Call Aviation Planning Consulting Services for Houston Airport System between City of Houston and 1) RICONDO & ASSOCIATES, INC; 2) LANDRUM & BROWN, INC; and 3) HNTB CORPORATION, respectively (Project Nos. 945A, 945B and 945C) - DISTRICTS B - JACKSON and I - GALLEGOS

RECOMMENDATION:

Enact an ordinance approving and authorizing On-Call Aviation Planning Consulting Services Contracts with Ricondo & Associates, Inc.; Landrum & Brown Inc.; and HNTB Corporation and appropriating $15,000,000.00 from the Airports Renewal and Replacement Fund.

SPECIFIC EXPLANATION:

On October 22 and 29, 2021, a Request for Qualifications (RFQ) for On-Call Professional Planning Consulting Services for the Houston Airport System (HAS) was advertised in the Houston Chronicle. The following six firms responded: AECOM; ARUP US, Inc.; HNTB Corporation; Intervistas Consulting Inc.; Landrum & Brown, Inc.; and Ricondo & Associates, Inc. 

The Evaluation Committee, comprised of five voting members and a chairperson from HAS Supply Chain Management, convened to evaluate submittals and provided independent scores for each firm’s qualifications using the evaluation selection process and criteria published in the RFQ. The process resulted in the recommendation to award contracts to Ricondo & Associates, Inc. (945A); Landrum & Brown, Inc. (945B); and HNTB Corporation (945C). The contracts have a term of three years with two one-year options.

The On-Call Aviation Planning Services to be performed cover a broad spectrum of professional aviation planning industry standard activities consistent with that of other large multi-airport systems. The $15,000,000.00 appropriated will be allocated to the three contracts as needed through Letters of Authorization (LOAs). It is anticipated that City Council will be asked to approve additional funds for these contracts in the future.

Services under these contracts will include:

• Developing Project Definition Manuals (PDM), Project Definition Documents (PDD), and Technical Memorandums
• Developing and updating Master Plans, Airport Layout Plan (ALP), and Aviation Activity Forecasts
• Runway and Taxiway Layouts
• Terminal planning
• Modeling airfield and airspace movements
• Modeling terminal passenger movements
• Modeling vehicle and roadway activities
• Researching aviation industry trends
• Multi-modal transportation planning
• Environmental planning
• AutoCAD and GIS support
• Presentation graphics support
• Preparation of RFQ/RFPs
• Planning staff augmentation
• Facility planning support

DBE Participation:

The Disadvantaged Business Enterprise (DBE) advertised goal for these agreements is 25%. Ricondo & Associates, Inc. committed to 28% participation, and Landrum & Brown, Inc. and HNTB Corporation committed to 25% participation, utilizing the following certified firms:

Ricondo & Associates, Inc. (945A)

Landrum & Brown, Inc. (945B)

HNTB Corporation (945C)

Pay or Play:

This contract requires compliance with the City's “Pay or Play” ordinance regarding health benefits for employees of City contractors. The respective contractors plan to fulfill the Pay or Play requirement as follows:

• Ricondo & Associates, Inc., has chosen to exercise both the “Pay” and “Play” options.
• Landrum & Brown, Inc. has chosen to exercise both the “Pay” and “Play” options.
• HNTB Corporation has chosen to exercise the “Play” option.

Fiscal Note:

No significant Fiscal Operating impact is anticipated as a result of this project.

Director's Signature:

____________________                          ________________________

Mario C. Diaz                                              Andy Icken

Houston Airport System                             Chief Development Officer

$15,000,000.00

Airports Renewal and Replacement Fund

Fund 8010

Todd Curry               281/233-1896

Jarrett Simmons      281/233-1675