S19-Q26450.A1 - Approve an amending ordinance to Ord. #2019-0211 (approved on March 27, 2019) to increase the maximum contract amount from $1,000,000.00 to $1,250,000.00 for the contract No. 4600015030 between the City of Houston and Juarez Mowing for weed mowing and debris removal services for the Department of Neighborhoods.
Specific Explanation:
The Director of the Department of Neighborhoods and the Interim Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $1,000,000.00 to $1,250,000.00 for the contract between the City of Houston and Juarez Mowing for weed mowing and debris removal services for the Department of Neighborhoods.
This contract was awarded on March 27, 2019, by ordinance No. 2019-0211, for a three-year term with two one-year options in an amount of $1,000,000.00. Expenditures as of September 27, 2022 totaled $999,980.70. The contract incurred expenditures at a rate higher than anticipated due to an increase in weed mowing and debris removal services. As a result of additional services, the maximum contract amount will be exhausted prior to the end of the contract term. Therefore, an increase to the maximum contract amount is needed to ensure that these services continue through the end of the contract term. The Strategic Procurement Division will be starting the procurement for a new contract with an Invitation to Bid (ITB).
The scope of work requires the contractor to furnish all labor, management, supervision materials, supplies, equipment and transportation to mow grass, weeds and underbrush. The contractor will also be required to remove all trash, debris, rubbish and municipal solid and special wastes, including bottles, cans, paper, tires, discarded appliances and etc.
M/WBE Subcontracting:
The contract was awarded with an 20% M/WBE participation goal and Juarez Mowing is currently achieving a 20.08% participation level.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2023
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Out-Years
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Award Amount
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Department of Neighborhoods
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$200,000.00
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$50,000.00
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$250,000.00
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