S19-L26017.A2 - Approve an amending ordinance to increase the contract amount for Contract No. 4600014994 (Approved by Ord. #2019-0007 on January 2, 2019) from $824,696.87 to $1,154,542.07 for the contract between the City of Houston and Gamma Waste Systems, LLC for medical waste removal and disposal services for Various Departments.
Specific Explanation:
The interim Chief Procurement Officer recommends that City Council approve an amending ordinance to increase the contract amount from $824,696.87 to $1,154,542.07 for the contract between the City of Houston and Gamma Waste Systems, LLC for medical waste removal and disposal services for Various Departments.
This contract was awarded on January 2, 2019, by Ordinance No. 2019-0007, for a three-year term with two one-year options in an amount not to exceed $659,757.50 and was subsequently amended on September 1, 2021, by Ordinance No. 2021-0760, to increase the maximum contract amount from $659,757.50 to $824,696.87. Expenditures as of August 11, 2022 totaled $764,469.61.
The increase in the maximum contract amount is requested due to increased services needed and costs over the past years and as a key health and safety operational necessity for HFD and its EMS teams, HPD and HHD facilities. As a result of additional services, the maximum contract amount will be exhausted prior to the end of the contract term. Therefore, an increase to the maximum contract amount is needed to ensure that these services continue through the end of the contract term.
The scope of work requires the contractor to provide all labor, supervision, management, materials, equipment, tools parts, facilities, handling, transportation, permits, licenses, and insurance necessary for medical waste removal and disposal services. This includes the removal of blood-soaked bandages, discarded surgical gloves, discarded needles and lancets, and various medical waste materials, in compliance with all local, state and federal requirements.
M/WBE Subcontracting:
The contract was awarded with an 11% M/WBE participation goal. Gamma Waste Systems, LLC is currently achieving 14.96% of the required M/WBE goal.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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ESTIMATED SPENDING AUTHORITY
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Department
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FY23
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OUT YEARS
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TOTAL
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General Services Department
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$224,284.00
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$0.00
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$224,284.00
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Houston Airport System
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$ 3,298.79
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$0.00
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$ 3,298.79
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Houston Fire Department
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$ 22,000.00
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$70,366.05
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$92,366.05
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Houston Public Works
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$ 659.76
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$ 2,639.03
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$ 3,298.79
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Administration & Regulatory Affairs Department
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$ 3,000.00
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$ 3,597.57
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$ 6,597.57
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Totals
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$253,242.55
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$76,602.65
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$329,845.20
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