Formal bids received July 21, 2022 for S19-L31254 – Approve an ordinance awarding a contract to Paige Management, LLC in an amount not to exceed $863,240.03 for grounds maintenance and landscaping services for the General Services Department.
Specific Explanation:
The Director of the General Services Department and the Interim Chief Procurement Officer recommends that City Council approve an ordinance awarding a three-year contract with two one-year options to Paige Management, LLC on its low bid meeting specifications for grounds maintenance and landscaping services in the total amount not to exceed $863,240.03 for the General Services Department.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Fifty-five (55) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and eight bid was received as outlined below.
Company Total Amount
1. Paige Management, LLC $ 863,240.03
2. SMC Logistics, LLC $ 890,131.36
3. Third Dimensions Publishing Company $ 945,306.25 (did not meet specifications)
dba MML Solutions & More, LLC
4. Ambassador Services, LLC $1,168,805.47
5. Plantation Landscaping, LLC $1,184,250.00
6. Family 1st Construction Group, Inc. $2,101,561.10
7. SV Multi-Services, LLC $2,385,441.18
8. RZ Ltd. Co. $3,340,350.00
The scope of work requires the contractor to furnish all labor, management, supervision, cleaning, supplies, materials, incidentals, and necessary transportation to provide grounds maintenance and landscaping services. Additional service requirements include trash pickup and disposal; mowing, edging, trimming and raking; pruning; feeding and mulch services; watering and irrigation, fertilization, disease and inspection; weed control; herbicide, pesticide and insecticide applications; sidewalks and slab cleaning; clean-up services; fence-line cleaning; landscaping and sprinkler design services; sprinkler system maintenance; extra grounds maintenance services; and tree trimming and removal services.
M/WBE Participation:
The invitation to bid (ITB) was issued as a goal-oriented contract with a 14% goal for M/WBE participation level. Paige Management, LLC has designated the below-named company as its certified M/WBE subcontractor.
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Name
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Type of Work
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Dollar Amount
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Percentage
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Kingdom Building
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Landscaping Laborers
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$120,853.60
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14%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, Paige Management, LLC has elected to pay into the contractor responsibility fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Paige Management, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY23 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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___________________________________
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Jedediah Greenfield,
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2023
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OUT YEARS
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TOTAL
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General Services Department
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$165,975.00
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697,265.03
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$863,240.03
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