Sole Source (S38–E32443) – Approve an ordinance awarding a sole source agreement to Flock Group, Inc. dba Flock Safety in the amount not to exceed $6,390,000.00 for automatic license plate recognition services for various departments.
SPECIFIC EXPLANATION
The Chief of the Houston Police Department (HPD) and the Interim Chief Procurement Officer recommend City Council approval of an Ordinance authorizing a sole source agreement between the City of Houston and Flock Group Inc. dba Flock Safety in the amount not to exceed $6,390,000.00 for one- year term with four (4) one-year term renewals with the same terms and conditions for automatic vehicle license plate recognition services through Flock Group Inc. dba Flock Safety's technology platform.
The scope of work requires the vendor to provide all Automatic License Plate Reader (ALPR) Service software, hardware, including both fixed cameras and rapid deployment cameras, as well as storage, installation, maintenance, software warranty, hardware warranty and additional services delivered as a single service.
Flock Group Inc. dba Flock Safety offers a proprietary ALPR camera, software, and hardware solution. The ALPR technology will be utilized by HPD, Houston Public Works (HPW) and Administration and Regulatory Affairs (ARA). The primary function of the ALPR technology platform will provide surveillance detection of unauthorized vehicles entering city property/facilities. All data from vehicles observed will be provided to the HPD for further assessment in detecting vehicles wanted in suspicious or post-event investigations for law enforcement purposes. Moreover, the ALPR serves as an investigative tool to increase the overall effectiveness within the HPD through scanning and interpretation of license plates and vehicle analytic.
This item was presented to the TTI Committee on August 4, 2022.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source" is exempt from the competitive requirements for purchases.
MWBE Participation:
Zero-percent goal document approved by the Office of Business Opportunity.
Hire Houston First:
The procurement is exempt from the City's Hire Houston First Ordinance. Bids/Proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Pay or Play:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractors will provide health benefits to eligible employees in compliance with City policy.
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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______________________________________
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Jedediah Greenfield
Interim Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY23
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Out Years
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Total
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Houston Police Department
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$700,000.00
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$3,240,000.00
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$3,940,000.00
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Houston Public Works
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$300,000.00
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$2,000,000.00
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$2,300,000.00
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Administration and Regulatory Affairs
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$30,000.00
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$120,000.00
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$150,000.00
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TOTALS
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$1,030,000.00
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$5,360,000.00
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$6,390,000.00
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