SUBJECT: Additional Appropriation to the Professional Engineering Services Contract between the City and Aguirre & Fields, LP for FY19 Local Drainage Program Work Order Design (Contract 4).
RECOMMENDATION: Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with Aguirre & Fields, LP.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) Program and is required to provide professional engineering services to address necessary local stormwater drainage system and roadside ditch improvements and repairs citywide.
DESCRIPTION/SCOPE: The citywide program provides professional engineering services to resolve localized stormwater drainage problems. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The projects are located throughout the City of Houston.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on November 20, 2019, under Ordinance No. 2019-0932. The scope of services under the original contract consisted of Phase I – Preliminary Design and Phase II – Final Design Services and Additional Services. Under this contract, the Consultant has accomplished engineering investigations and design work for Phases I, II, and III. The subsequent Council Actions associated with this contract include:
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Ord. No.
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Ord. Date
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Type
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Scope
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2021-0472
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Jun 09, 2021
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Amend & Add
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Provide Phase I – Preliminary Basic Design and Additional Services, Phase II – Final Basic Design and Additional Services, and Phase III – Construction Phase Services.
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2021-1011
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Dec 01, 2021
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Add
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Continuance of Phase II Basic Design and Additional Services and Phase III Construction Phase Services, as they relate to existing and future storm water maintenance, rehabilitation, and reconstruction projects.
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SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: Under the scope of the additional appropriation, the Consultant will accomplish the following: the continuance of Phase II Basic Design and Additional Services and Phase III Construction Phase Services, as they relate to existing and future stormwater maintenance and rehabilitation, and reconstruction projects. The total Basic Services appropriation is $350,000.00. The total Additional Services appropriation is $150,000.00.
The total requested appropriation is $525,000.00 to be appropriated as follows: $500,000.00 for contract services and $25,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City Contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original contract amount and subsequent appropriation(s) total(s) $550,000.00. The Consultant has been paid $292,354.00 (53.16%). Of this amount, $116,462.00 (39.84%) has been paid to M/WBE sub-contractors to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,050,000.00. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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Paid Prior M/WBE Commitment
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$116,462.00
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11.09%
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Unpaid Prior M/WBE Commitment
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$ 33,807.25
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3.22%
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1. Amani Engineering, Inc.
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Survey Services
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$ 70,000.00
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6.67%
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2. EJES Incorporated
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Traffic Control Plan Services
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$ 30,000.00
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2.86%
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3. Geotest Engineering, Inc.
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Geotechnical Services
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$ 20,000.00
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1.90%
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|
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TOTAL
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$270,269.25
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25.74%
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FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
WBS No. M-420126-0106-3