ORDINANCE approving and authorizing Derivative Agreement between City of Houston and LEVEL ONE, LLC through Interlocal Agreement for Cooperative Purchasing with National Cooperative Purchasing Alliance (NCPA) for Mail and Print Services for Houston Public Works; providing a maximum contract amount - 14 Months with 2 one-year options - $2,172,076.00 - Enterprise Fund - DISTRICT C - KAMIN

S92-L31234 – Approve an ordinance authorizing a derivative agreement between the City of Houston and Level One LLC through the Interlocal Agreement for Cooperative Purchasing with the National Cooperative Purchasing Alliance (NCPA) for a  maximum contract amount of $2,172,076.00 for mail and print services for Houston Public Works.

Specific Explanation:

The Director of Houston Public Works and the Interim Chief Procurement Officer recommend that City Council approve an ordinance awarding a fourteen-month contract, with two, one-year options to Level One LLC through the Interlocal Agreement for Cooperative Purchasing with the National Cooperative Purchasing Alliance (NCPA) in the maximum contract amount of $2,172,076.00  for mail and print services for Houston Public Works.

The scope of work requires the contractor to provide all personnel, management, supervision, labor, materials, equipment, and incidentals necessary to process and mail utility bills on a daily basis or as required.  Additional services will include document management, which provides electronic capture, storage, collaboration, retrieval, and delivery of the documents stored in their archive repository.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

MWBE Participation:

The National Cooperative Purchasing Alliance (NCPA) Agreement does not have a M/WBE subcontracting component; however, Level One LLC has voluntarily agreed to utilize the below-named company as its certified M/WBE sub-contractor.

Pay of Play Program:

This procurement is exempt from the City’s ‘Pay or Play’ Program because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.

Hire Houston First:

This procurement is exempt from the City's 'Hire Houston First' Ordinance.  Bids/proposals were not solicited because the department is utilizing an lnterlocal or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.

$2,172,076.00

HPW – Water and Sewer System Operating Fund

Fund No.: 8300