E31152.A1 - Amend Council Motion No. 2022-0031, passed January 19, 2022, to increase the spending from $3,289,526.00 to $3,316,126.00 for the purchase of heavy-duty cab and chassis mounted with truck bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of Fleet Management Department and the Interim Chief Procurement Officer recommend that City Council approve an amendment to Council Motion No. 2022-0031 to increase the spending authority from $3,289,526.00 to $3,316,126.00. The price increase is the result of current supply chain issues causing up charges for cabs and chassis mounted with truck bodies. The trucks that are affected at this time are one (1) 46,000-lb Gross Vehicle Weight Rating (GVWR) cab and chassis mounted with 20-yard dump truck body and two (2) 46,000-lb GVWR crew cab and chassis mounted with 12-yard dump truck bodies for Houston Public Works. It is also requested that authorization be given to reissue a purchase order to the HGAC contractor Houston Freightliner Inc.
The vehicles of the proposed HPW medium and heavy-duty package has been vetted by the Fleet Management Department. There are no opportunities to cost effectively purchase alternative fuel vehicles for these HPW applications.
These new cab & chassis will meet the current EPA emission standards for vehicles with gasoline and diesel engines. These cabs & chassis, truck bodies and assorted equipment will come with full warranties ranging from two years/unlimited miles to five-year/100,000-mile warranty. The life expectancy of these vehicles is seven years or 100,000 miles. These new vehicles will replace existing vehicles that have reached their useful life and will be sent to auction for disposal.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services."
M/WBE Subcontracting:
Zero-percent goal document approved by the Office of Business Opportunity
Fiscal Note:
Funding for this item is included in the FY2023 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Interim Chief Procurement Officer
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
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Estimated Spending Authority
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DEPARTMENT
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FY2023
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Out-Years
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Total
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Houston Public Works
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$26,600.00
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$0.00
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$26,600.00
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