ORDINANCE approving and awarding contract between City of Houston and FIRETROL PROTECTION SYSTEMS, INC for Fire and Security Alarm System Maintenance, Inspections, Testing and Monitoring Services for Various Departments; providing a maximum contract amount - 3 Years with 2 one-year options - $16,597,493.50 - General, Enterprise and Other Funds

Request for Proposals Received on November 18, 2021 for S19-T29618 - Approve an ordinance awarding a contract to Firetrol Protection Systems, Inc. in an amount not to exceed $16,597,493.50 for fire and security alarm system maintenance, inspections, testing, and monitoring services for various departments.

Specific Explanation:

The Interim City Chief Procurement Officer recommends that City Council approved an ordinance awarding a three-year contract, with two one-year options to Firetrol Protection Systems, Inc. in an amount not to exceed $16,597,493.50 for fire and security alarm system maintenance, inspections, testing, and monitoring services for various departments.

The scope of work requires the contractor to provide all labor, personnel, supervision, management, materials, supplies, equipment, tools, instruments, expendables, incidentals, training, insurance, and transportation necessary to provide alarm monitoring, inspections, sensitivity testing, maintenance, repairs, and twenty-four (24) hour answering / telephone response services.  The contractor shall also respond physically (be on site) for emergencies within two-hours after being contacted should a fire alarm and/or sprinkler system malfunction.

This project was advertised in accordance with the requirements of the State of Texas bid laws.  53 prospective proposers downloaded the solicitation document from Strategic Purchasing Division's (SPD) e-bidding website, and as a result, three (3) proposals were received from Firetrol Protection Systems, Inc., Firetron, Inc. and Siemens Industry, Inc. 

The evaluation committee was comprised of five evaluators from Houston Public Works, Houston Airport System and the General Services department. 

The proposals were evaluated based upon the following criteria:

•  Expertise/Experience/Qualifications

•  Service and Support

•  Past Performance

 •   Safety

•   Methodology

•  Price

Firetrol Protection Systems, Inc. was deemed the best respondent.

M/WBE Subcontracting:

The request for proposal was issued as a goal-oriented contract with an 11% M/WBE participation level.  Firetrol Protection Systems, Inc. designated the below-named company as its certified M/WBE subcontractor.

Pay or Play Program:

The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors.  In this case, Firetrol Protection Systems, Inc. provides health benefits for eligible employees in compliance with City Policy.

Hire Houston First:

The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses and supports job creation.  In this case, Firetrol Protection Systems, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.

Fiscal Note:

Funding for this item is included in the FY2023 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

____________________________________       

Jedediah Greenfield                

Interim Chief Procurement Officer 

ESTIMATED SPENDING AUTHORITY

$4,500,000.00 – M.R.R. Fund (2105)

$9,850,981.00 – HAS Revenue Fund (8001)

$       7,850.00 – Stormwater Fund (2302)

$     23,670.00 – Dedicated Drainage and Street Renewal Fund – Metro El Al (2312)

$   586,592.50 – Water and Sewer System Operating Fund (8300)

$1,628,400.00 – General Fund (1000)

$16,597,493.50 - TOTAL