Sole Bid Received November 4, 2021 for P04-S29934-approve an award to Pencco, Inc. in the amount not to exceed $1,966,600.00 for hydrofluorosilicic acid chemicals for Houston Public Works.
Specific Explanation
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an award to Pencco, Inc. on its sole bid in the amount not to exceed $1,966,600.00 for the purchase of hydrofluorosilicic acid chemicals for Houston Public Works. It is further requested that authorization be given to make purchases, as needed, for a 36-month period, with two one-year options. Hydrofluorosilicic acid is used by the department's Drinking Water Operations Branch to treat potable drinking water as necessary to maintain compliance with the Environmental Protection Agency, and the Centers for Disease Control and Prevention's safe drinking water mandates and standards necessary to preserve and protect the public's health and safety.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Eight prospective bidders downloaded the solicitation document from SPD's e-bidding website and one bid was received.
Subsequent to receipt of the bid, vendors were contacted to determine the reason for the limited response to the ITB. Potential bidders advised that they either failed to submit their bid by the deadline or didn't provide the product. Additionally, The Strategic Procurement Division (SPD) buyer contacted the potential supplier to discuss the scope of work for this procurement. During the discussion, Pencco Inc.'s representative stated that its bid includes all costs associated with supplying the item requested in the bid specifications. Based on the aforementioned, the SPD and the department are confident that the recommended supplier can provide the specified item for the price bid.
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City’s 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Pencco, Inc. does not meet the requirements of the HHF designation, and no designated firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Carol Ellinger Haddock, P.E, Director
Houston Public Works
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Estimated Spending Authority
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Department
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FY22
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Out Years
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Total
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Houston Public Works
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$10,000.00
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$1,956,600.00
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$1,966,600.00
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