ORDINANCE amending Ordinance No. 2019-0476 to increase the maximum contract amount for Professional Services Agreement between City of Houston and TETRA TECH, INC for Disaster Debris Monitoring Services for Solid Waste Management Department and to establish maximum contract amounts for Professional Services Agreements between City and CDR MAGUIRE, INC and THOMPSON CONSULTING SERVICES, LLC

S74-T28853.A1- Approve an amending ordinance to Ordinance No. 2019-476 (approved on June 19, 2019)  to amend the maximum contract amount from $3,500,000.00 to $4,900,000.00 for the Professional Services Agreement No. 4600015500 between the City of Houston and Tetra Tech, Inc; approve and authorize to activate and create maximum contract amounts for Thompson Consulting Services, LLC (Agreements No. 4600015571) in the maximum contract amount of $5,000,000.00  and CDR Maguire, Inc (Agreement No. 4600015570) in the maximum contract amount of $5,000,000.00 for continuing disaster debris monitoring services for the Solid Waste Management Department.

Specific Explanation:

The Director of the Solid Waste Management Department and the Interim Chief Procurement Offer recommend that the City Council approve an amending ordinance to amend the maximum contract amount from $3,500,000.00 to $4,900,000.00 for the Professional Services Agreement between the City of Houston and Tetra Tech, Inc. and to activate and create maximum contract amounts for Thompson Consulting Services, LLC in the maximum contract amount of $5,000,000.00 and CDR Maguire, Inc in the maximum contract amount of $5,000,000.00 for continuing disaster debris monitoring services for Houston Public Works.

The pre-position contracts were awarded on June 19, 2019, by ordinance no. 2019-476, for a three (3) year term with two (2) one-year options.   Initially, only Tetra Tech, Inc. agreement was activated with a maximum contract amount of $3,500,000.00.  At the time of Council approval on June 19, 2019, the ordinance No. 2019-476 was inadvertently developed with the incorrect authorized contract amount of $3,500,000.00.  The original RCA reflects the correct maximum contract amount not to exceed $4,900,000.00.  Continued disaster debris monitoring services are still needed, therefore, the original ordinance needs to be amended for the full amount of $4,900,000.00 as originally intended for the Tetra Tech, Inc. Professional Service Agreement.  New funding sources have been secured, therefore Houston Public Works and Chief Recovery Officer seek to activate and create maximum contract amounts for Thompson Consulting Services, LLC and the CDR Maguire agreements.  Debris monitoring services will be occurring in Lake Houston for various dredging activities which are to be funded by FEMA and the Texas Water Development Board.

The scope of work requires the Contractor to provide debris monitoring services to assist the City with monitoring the operations of the Debris Management Contractor(s) (DMC) in disaster debris removal and disposal.  The Contractor shall observe, monitor, and document the DMC’s removal, processing, and disposal operations, including maintaining documentation regarding debris types, quantities, reduction methods, and pick up and disposal locations to certify all debris collection and disposal services comply with all applicable law, including FEMA regulations, policies and guidelines to maximize reimbursements from FEMA and other federal, state and local agencies.

MWBE Subcontracting:

The contracts were awarded with a 11% MWBE participation goal.  Tetra Tech, Inc. is currently achieving 20.82% (see attachments for MWBE participation plans for each contractor).  OBO will continue to monitor goal performance. 

Fiscal Note:

No Fiscal Note is required on grant items.

ESTIMATED SPENDING AUTHORITY 

Ord. No. 2019-476-Passed June 19, 2019

$   806,265.00  - Local Government - Grant Fund (5020)

$   417,515.00 -  Federal State Local  - Pass Through Grant Fund (5030)

$5,176,220.00 -  Disaster Recovery Fund-SW (5304)

$5,000,000.00 -   State – Grant Fund (5010)