Informal Bids Received March 3, 2021 for I04690 – Approve an award to Coburn Supply Company Inc, in the total amount of $19,458.00 for the purchase of PVC pipe.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Coburn Supply Company Inc in the total amount of $19,458.00 for the purchase of PVC pipe and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of various Class 150, C-900 PVC pipe used for general repairs throughout the City. These pipes are kept in warehouse inventory and used as needed.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Coburn Supply Company Inc has already received $48,801.56 for other good and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Twelve (12) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and one (1) bid was received as outlined below:
Company Total Amount
1. Coburn Supply Company Inc $19,458.00
Coburn Supply Company Inc: Award on its overall low/sole bid meeting specifications in the total amount of $19,458.00.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Coburn Supply Company Inc does not meet the requirements of HHF designation, and no firms were within five percent.
Fiscal Note:
Funding for this item is included in the FY22 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
|
Estimated Spending Authority:
|
|
Department
|
FY2022
|
Out Years
|
Total
|
|
Houston Public Works
|
$19,458.00
|
$0.00
|
$19,458.00
|