DR4550 - APPROVE spending authority for Emergency Purchase of Various Goods and Services related to the City’s response to the COVID-19 Pandemic
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve spending authority in an amount not to exceed $991,982.00 for the emergency purchase of goods and services related to the City's response to the COVID-19 pandemic. Additionally, it is also requested that authorization be given to issue purchase orders to the vendor listed on the attached spreadsheet for the provision of such goods and services.
In response to the Mayor's initial proclamation issued on March 11, 2020 declaring a Local State of Disaster Due to a Public Health Emergency, and the indefinite extension of the declaration issued on March 17, 2020, the City has engaged numerous vendors to assist with responding to the public health emergency resulting from the COVID-19 pandemic. The goods and services provided by this vendor includes, but is not limited to, the following:
- Continuation of the Junk Waste Collection Program
- Continuation of the Homeless Encampment Abatement and Junk Waste Collection program
The attached spreadsheet explains emergency purchase order which has been approved by the Chief Procurement Officer in response to the COVID-19 pandemic and has not yet come before City Council for approval. This consolidated request for City Council approval is hereby made in an effort to streamline the procurement process and allow the City to be agile and timely in responding to the ever-changing needs of both the City's residents and the demands of the pandemic.
This recommendation is made pursuant to section 252.022(a)(2) of the Texas Local Government Code, which provides that "a procurement necessary to preserve or protect the public health or safety of the municipality's residents" is exempt from the competitive bidding process.
M/WBE Participation:
These Emergency Purchase Orders have been reviewed for possible MWBE participation. In cases where participation is possible, appropriation OBO documentation will be provided.
Hire Houston First:
The proposed procurements are exempt from the City's Hire Houston First ordinance. Bids/ proposals were not solicited because the departments are utilizing emergency purchase orders for these procurements.
Disaster Note:
This item is related to the impact of COVID-19 and it is the City's intent to use other federal funding sources for eligible expenditures, namely the Coronavirus Relief Fund dollars.
Fiscal Note:
No Fiscal Note is required on grant items.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Estimated Spending Authority:
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Department
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FY 2022
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Out Years
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Total
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Solid Waste Management
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$991,982.00
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$0.00
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$991,982.00
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