H28726.A3 – Approve a third amendment to Council Motion 2018-0528, passed on October 10, 2018 to increase the spending authority from $15,351,036.26 to $24,841,116.96 for the purchase of telecommunication services for Houston Information Technology Services.
SPECIFIC EXPLANATION:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve a third amendment to Council Motion No. 2018-0528 to increase the spending authority from $15,351,036.26 to $24,841,116.96 for the purchase of telecommunication services through the Texas Department of Information Resources (DIR) for Houston Information Technology Services (HITS) and that authorization be given to issue purchase orders, as necessary, to DIR’s Texas Agency Network Generation (TEX-AN NG) vendor, AT&T Corp.
This award was approved by City Council on October 10, 2018 by Motion No. 2018-0528, in an amount not to exceed $7,499,213.37. A first amending motion was approved on June 24, 2020 by Motion No. 2020-0321 to increase the spending authority from $7,499,213.37 to $11,243,832.15, as funding was exhausted due to the addition of telecommunication circuits. On March 24, 2021, City Council approved Motion No. 2021-0140, authorizing a second amendment to Motion No. 2018-0528 to further increase the spending authority from $11,243,832.15 to $15,351,036.26. Expenditures made under this award until October 19, 2021, totaled $15,349,026.35.
This request to approve a third amendment to increase the spending authority from $15,351,036.26 to $24,841,116.96, which represents an increase of $9,490,080.70 is required to allow the vendor to continue to provide the City with voice and data circuit connectivity between City of Houston (City) facilities and enterprise data centers through June 30, 2023.
The scope of work requires the vendor to provide all connectivity services for data services, local voice services, metro Ethernet services, long distance, internet services, and voice over internet protocol (IP) services through the TEX-AN NG network.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services [from a cooperative purchasing program or organization] satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
This item was presented to the Transportation, Technology, and Infrastructure Committee meeting on December 2, 2021.
M/WBE Participation:
MWBE zero percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY 2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ___________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY 2022
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OUT YEARS
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TOTAL
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Houston Information Technology Services
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$2,974,342.08
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$6,515,738.62
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$9,490,080.70
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