Sole Source for P08-S30040 - Approve the sole source purchase of Spartan fire truck replacement parts and repair services from Metro Fire Apparatus Specialist, Inc. in the amount not to exceed $5,776,538.88 for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase from Metro Fire Apparatus Specialist, Inc. in the amount not to exceed $5,776,538.88 for Spartan fire truck replacement parts and repair services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. This award consists of Spartan replacement parts which include but are not limited to firefighter hooks, magnetic switches, sensors, window regulators, brake chambers, wiper blades, ball valve kits, specialty lights and gauges, outrigger parts and mud flaps. These materials will be used by the department to repair and maintain Spartan fire trucks citywide. This award also includes a $342,585.00 labor component for the repair of equipment that cannot be performed by City personnel.
Metro Fire Apparatus Specialist, Inc. is the sole replacement parts distributor and service provider for the entire State of Texas for Spartan fire trucks.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source” is exempt from the competitive requirements for purchases.
M/WBE:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source vendor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
______________________________________ ____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY22
|
Out Years
|
Total
|
|
Fleet Management
|
$1,044,947.45
|
$4,731,591.43
|
$5,776,538.88
|