Sole Bid Received January 2, 2022 for S87-S30062 - Approve an award to Fire Pump Specialty in the amount not to exceed $916,188.00 for Hale fire pump replacement parts and services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Fire Pump Specialty on its sole bid in the amount not to exceed $916,188.00 for Hale fire pump replacement parts and services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a thirty-six-month period with two one-year options. This award consists of price lists for Hale fire pump replacement parts and services to be used by the department to repair and/or replace Hale fire pumps.
This is a price list award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Eight (8) prospective bidders downloaded the solicitation document from SPD's e-bidding website, and one (1) bid was received as outlined below.
- Due to the lack of responses from potential bidders on this bid, the Strategic Procurement Division (SPD) buyer contacted a potential supplier to discuss the scope of work for this procurement. During the discussion, the representative stated that they could not supply the brand requested in the bid specifications. The buyer also contacted Fire Pump Specialty and their representative stated that they are a Hale distributer and are able to provide all parts and services requested in the ITB. Based on the aforementioned, the SPD and the department are confident that the recommended company can provide the specified items and services for the price bid.
MWBE Subcontracting:
Zero percent goal-document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Fire Pump Specialty does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
__________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY2022
|
Out Years
|
Total
|
|
Fleet Management
|
$59,478.00
|
$856,710.00
|
$916,188.00
|